Business

Events

Weddings

What are the room hire costs and minimum catering spend requirements for events?

Room hire varies by space: Tudor Hart Room is £660+VAT, Anderson Room pricing not specified, and larger spaces like the Great Hall start from £5,520+VAT. Most events require minimum catering spends, such as £250+VAT for lunch in Tudor Hart Room, £90+VAT per person for fine dining packages (minimum 40 people), or £3,500+VAT for larger events. Day Delegate Rates start from £90-95+VAT per person with minimum numbers typically 70-120 depending on the space.

What are the capacity limits for different room configurations?

Capacities vary significantly by space and setup: Tudor Hart Room accommodates 14 boardroom style, Anderson Room holds 22 boardroom, Bevan Suite fits 150 theatre/77 cabaret, Great Hall accommodates 294 theatre/160 cabaret, and Garden & Garden Room combination allows maximum 90 guests. The venue can accommodate events from 20 to 300 people depending on space selection and layout requirements.

Can we bring external caterers or are we required to use in-house catering?

External catering is not permitted due to an exclusive contract with in-house caterers. All food and beverage must be provided by BMA House's catering team. The venue offers various packages including evening dinner packages, summer party packages, fine dining set menus, and Day Delegate Rates that include comprehensive catering options.

What are the standard event timings and any restrictions on operating hours?

Garden events must close at 22:00 but can continue in the Garden Room until 23:00. Garden & Garden Room bookings are only available from 6:30pm-11pm for certain event sizes. Wedding packages typically run 14:00-23:30 with earlier supplier access. Most day events operate 9am-5pm, though specific timing restrictions may apply depending on the space and event type.

How long do enquiries remain active in your system before expiring?

Enquiries typically expire if not confirmed by specific deadlines, with examples showing 25th June and 25th July expiration dates mentioned in correspondence. The venue experiences high demand and enquiries are released from the system if clients don't respond within the specified timeframe. It's important to confirm bookings promptly to secure your preferred date.

What AV equipment and technical support is included with room hire?

Most rooms include data projector, screen, flipchart, and PA system with technical support for setup. The Great Hall offers extensive AV including high-powered Barco projector, 24-channel mixing desk, multiple microphones (up to 9 top table, 6 lapel, 6 handheld), lectern with microphone, stage lighting, and full-day technical support. Additional technician support may be required for complex events at £450+VAT per day.

What is the typical response time for enquiries and booking process?

The venue aims to respond within 1-2 days due to high enquiry volumes. They are experiencing exceptionally high demand and request patience during busy periods. Site visits can be arranged, and the team will work with you to put together proposals once they have your event requirements including layout, catering needs, timings, and AV requirements.

Are there accessibility considerations for different floors and spaces?

The 3rd floor is wheelchair accessible but requires use of a wheelchair lift once on the floor to access rooms like Bevan Suite and Harvey Room. The wheelchair lift has weight limits that may be unsuitable for electric wheelchairs, so details of wheelchair users must be provided in advance. Ground floor spaces like Tudor Hart Room, Anderson Room, and Garden areas offer direct access.

What wedding packages are available and what do they include?

For 50 guests, wedding packages include venue hire at £6,600 (14:00-23:30 with earlier supplier access), dedicated wedding planner and operations team, security and staff, Chiavari chairs, tables, linen, crockery, cutlery and glassware. The Lavender Package costs £170 per person (minimum 40) and includes welcome prosecco, canapés, three-course wedding breakfast, wine, toast drink, and evening food truck in the Courtyard.

What Christmas party packages and pricing are offered?

Christmas packages start from £95+VAT per person and include 2 pre-dinner drinks (mulled wine or sparkling) with crisps, three-course seated meal, ½ bottle house wine and water, tea/coffee and petit fours, plus uplighters, games, poseur tables, PA and festive background music. Room hire varies by space, with Great Hall at £5,520+VAT and Snow Room at £2,700+VAT for evening events (6:30pm-11:30pm).