Business

Dining

Events

What are the room hire rates and minimum spend requirements for events?

Surrey Hall (2,740 sqm) costs £3,500 + VAT for setup day and £5,000 + VAT per live day (reduced from £11,000). Solario Suite costs £950 + VAT for setup and £1,650 + VAT per live day. There is a minimum spend requirement of £8,000 for catering, which must cover at least 75% of guests.

What are the capacity limits for different room configurations?

Surrey Hall accommodates up to 800 guests and is the largest space available. Solario Suite holds a maximum of 200 guests with a built-in bar and private balcony. The Gallery accommodates up to 60 guests at a time with fixed furniture that cannot be moved.

What are the delegate day rate (DDR) package options and pricing?

Classic DDR package costs £66 per person (£79.20 including VAT). Premier DDR package costs £62 + VAT and includes main suite hire, arrival refreshments, mid-morning tea/coffee, finger buffet or hot lunch, afternoon refreshments, water, projector/screen, flipchart, WiFi, parking, and dedicated event manager.

What catering options are available and what are the costs?

Catering includes mini muffins (£4 per person), pastries (£5.50), teas/coffees (£4), standard canapés (£15.75), premium canapés (£21.75), finger buffet (£35.78), hot/cold buffet (£40.02), and grab & go lunch bags (£12.33). All prices exclude VAT. Fresh fruit platters serve 10 people at £25 each.

Are there restrictions on external suppliers and setup requirements?

External catering is allowed for certain events. The venue provides good transport access for suppliers arriving in vans. Setup days are available the day prior to events, with Surrey Hall setup costing £3,500 + VAT.

What entertainment and event packages are offered?

Summer party packages are available at £99 or £109 per person (excluding VAT), including exclusive room hire, street food stations, unlimited drinks for 3 hours, security, staffing, parking, and dedicated event manager. The venue can accommodate live entertainment including bands with stage setups.

What are the access times and event duration policies?

Events typically run from 09:00-17:00 for conferences, with evening events extending until midnight or as late as possible. Access is usually available from 08:00, with setup days available the day prior. The venue requires advance notice for specific timing requirements.

What AV equipment and technical services are included?

Basic AV includes projector, screen, microphones, and PA system. The Gold Cup Suite has fully integrated AV capabilities. Additional technical services for sound, lighting, and presentation management are available, though clients can also use their own third-party AV suppliers.

Is parking available and what are the transportation options?

Complimentary on-site parking is provided for events. The venue is located 15 miles from Central London, 25 minutes by train from London Waterloo to Esher station, and easily accessible from the M25 and A3.

What are the policies for drinks packages and alcohol service?

Three-hour drinks packages cost £38.75 net per person, five-hour packages cost £63 net per person. Packages include beer, house wine, spirits, and soft drinks. Arrival drinks cost £8.33 + VAT per person. Wine corkage policies may apply for external wine brought by clients.