Business

Dining

Events

What are the room hire costs for the Gold Cup Suite and what's included?

The Gold Cup Suite can be divided into two separate spaces - Gold Cup Main Half and Gold Cup Reception - which are often offered as a discounted package for £6,000 + VAT total for breakout spaces. Individual room hire rates vary by event type and duration, with some quotes showing daily rates from £1,400-£1,980 + VAT per section. All spaces include complimentary Wi-Fi, onsite parking, and a dedicated event manager.

What are the capacity limits for different seating arrangements in the Gold Cup Suite?

The full Gold Cup Suite can accommodate up to 144 people in cabaret style when used as one space. When divided, each section can handle smaller groups suitable for breakout sessions or meetings. The space is designed with partition walls that allow flexible configuration depending on your event requirements.

What delegate day rate (DDR) packages are available and what do they include?

The Premier DDR package costs £62 + VAT per person and includes main suite hire, arrival tea/coffee with breakfast roll and fresh fruit, mid-morning tea/coffee with cookies, finger buffet or hot buffet lunch, mid-afternoon tea/coffee with baked bites, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, parking, and dedicated event manager. A Classic DDR option is also available at £66 + VAT per person (£79.20 including VAT).

What AV equipment is included and what are the technical capabilities?

The Gold Cup Suite has fully integrated AV capabilities including projector and screen as standard with DDR packages. The space can accommodate additional AV requirements, and the venue can work with your own AV suppliers. Flipchart and pens are provided, and the space is designed to support presentations and conferences with proper technical infrastructure.

What are the catering options and minimum spend requirements?

Catering operates on a minimum spend policy requiring catering for at least 75% of guests, with a minimum spend of £8,000 for some events. Individual items include tea/coffee at £3.45 + VAT per person per serving, unlimited tea/coffee at £15.98 + VAT per person per day, finger buffet at £35.78 + VAT per person, and hot/cold buffet at £40.02 + VAT per person. Additional options include pastries at £5.50 + VAT, cookies at £5.00 + VAT, and various canapé selections.

What are the setup and access arrangements for events?

Setup day hire is available at £3,500 + VAT for larger spaces, with some packages including complimentary setup days. Events typically run from 09:00-17:00, though evening events can extend until midnight or later depending on arrangements. Access times can be arranged from early morning, with some events requiring 06:00 AM access for organizing teams.

Are there restrictions on external suppliers and what approval processes apply?

The venue allows external caterers for specific requirements (such as fully Halal catering), and clients can bring their own AV suppliers with venue coordination. External entertainment and suppliers are permitted, though the venue has preferred supplier relationships. For events requiring external vendors with vans, the venue provides good transport access for supplier deliveries.

What parking facilities are available and is there additional cost?

Complimentary onsite parking is included with most packages and room hires. The venue can accommodate parking for 150-200 vehicles for larger events, making it suitable for conferences and corporate events where attendees arrive by car. This is a significant advantage over central London venues.

Can the space accommodate exhibitions and what are the requirements?

The venue can accommodate exhibitions with the Gold Cup Suite suitable for smaller displays and the larger Surrey Hall (2,740 sqm) available for major exhibitions with up to 75 supplier stands. Exhibition space can be combined with conference facilities, allowing for expo areas alongside meeting spaces. The venue has experience hosting events with 6-15 exhibitor booths.

What are the booking and payment procedures for corporate events?

Bookings require confirmation of dates, guest numbers, and specific requirements through the dedicated events team. Payment terms and deposit requirements vary by event size and type. The venue provides detailed quotes breaking down room hire, catering, and additional services separately, allowing clients to understand exact costs for budgeting purposes.