Business

Dining

Events

What are the Day Delegate Rate (DDR) packages and what's included?

DDR packages are priced at £70-£102 per person depending on requirements. The standard DDR includes venue hire from 08:00-18:00, standard AV package (lectern, laptop, screen, projector, PA system, 3 microphones, AV technician), dedicated hospitality space, refreshments on arrival, mid-morning refreshments, lunch, mid-afternoon refreshments with cake, venue staffing, utilities, furniture setup, free Wi-Fi, and dedicated event and hospitality managers. Additional catering options like 1-hour Senate drinks packages cost £15.95 per person.

What are the room hire rates for half-day and full-day bookings?

Room hire varies by space and duration. The Woburn Suite (G22/26) costs £1,400 for a 12pm-5pm hire. The Senate Room is £1,800 for 08:00-17:00 hire. All venue hire rates are VAT inclusive, while catering and additional services are subject to VAT charges.

What are the capacity limits for different room layouts?

The Woburn Suite accommodates up to 90 people in theatre layout or 50 in cabaret layout. Beveridge Hall can handle up to 160 people in cabaret layout with 20 round tables of 8 chairs each. The venue cannot accommodate classroom format for 40+ people due to space limitations and long-term lease bookings occupying larger spaces.

What are the venue's operating hours and earliest access times?

Standard venue hire operates from 08:00-18:00. The venue cannot accommodate requests for 06:00 access or very early morning setup. Events typically run during business hours, and there are additional charges for catering service outside standard hours, including weekends.

What AV equipment is included and what requires external providers?

Standard AV includes laptop/PC, data projector, screen, internet access, and up to 3 microphones. For additional AV beyond the standard package, you must contact ConferenceCast/Torpedo, the approved UoL AV provider. The venue provides AV technician assistance during setup for included equipment.

What is the booking process and what forms are required?

All bookings require completion of events application and due diligence forms for review and approval before confirmation. These forms must be submitted to be assigned a dedicated event manager. The venue responds within two working days with a proposal after receiving completed documentation.

Are there restrictions on external catering or vendors?

The venue works in partnership with Gather and Gather for hospitality services. Information about external catering arrangements or dry hire options is not specified in available documentation, and would need to be discussed directly with the venue team.

What happens if the venue cannot accommodate my booking?

The venue frequently experiences availability issues, particularly in June 2025 and other peak periods due to long-term lease bookings. When unavailable, they offer alternative dates (such as Tuesday 5th May 2026, Monday 11th May 2025, Tuesday 12th May 2025) or will help find alternative venues for clients.

What catering options and pricing are available?

Catering includes tea/coffee and biscuits at £4.75+VAT per person, working lunch at £15.50+VAT per person, sharing platters from £19.95+VAT per person, and hot or cold buffet at £23.95+VAT per person. The venue has a hospitality menu with various lunch options that must be selected to finalize quotes.

Can the venue accommodate filming and what are the restrictions?

The venue accepts filming enquiries and has specific rates for commercial filming. However, many filming requests are declined due to availability constraints. Filming projects require the same application and due diligence forms as other events, and rates vary depending on the specific requirements and spaces needed.