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The Royal Box at Epsom Downs Racecourse

Epsom Downs Racecourse · Epsom Downs Racecourse, South East, KT18 5LQ · Show map

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Up to 80standing

Up to 90seated

Epsom Downs nearest station

Christmas Partybest for

About this space

Diomed suite accommodates up to 500 theatre style

Oaks Hall for exhibitions and stalls

Private terrace overlooking racecourse

In-house catering team

Complimentary car parking

Dedicated event manager

Built-in PA system

Projector and screen included

Minimum 30-50 people capacity

The Royal Box is an exclusive room within the Queen's Stand. Steeped in heritage, it is the ideal location to impress your guests with its grandeur. A private balcony looks over the finish line and it is the perfect space to give your event a different twist. It is an ideal space for a smaller scale Office Party, Christmas Party or Dinner. The room is brilliantly suited for Cabaret, Theatre and Banquet layouts. We are more than able to cater for Corporate, Private and Charity Events. The price listed is inclusive of VAT. Please see the House Rules for details on the Delegate Package.

Features

1x Phone Point

4x 13a sockets

Flipchart

Lighting Controls

Projector & Screen

Stationary

Tea and Coffee

Wifi

Windows

Food & Drink

Professional Kitchen

Halal Catering

Kosher Catering

Recommended Caterering List Available

Recommended Caterers Only

Space

Parking Spaces

Disabled Access

98m² (1,055ft²)

Capacities

30 Boardroom

40 Cabaret

30 Classroom

50 Dining

80 Reception

90 Theatre

30 U-Shaped

Guide prices

Indicative pricing based on standard rates. Request an instant quote for your exact brief.

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Venue Hire Per Day

Mondays to Fridays, 09:00 - 17:00Mons to Fris, 09:00 - 17:00

£45 / Venue Fee

Great for a...

Racecourse views with terrace Christmas Party

• Private terrace overlooking racecourse provides stunning outdoor space
• Diomed suite accommodates up to 500 guests theatre style
• In-house catering team delivers festive menus and service

Theatre capacity for 500 Corporate Event

• Diomed suite offers flexible layouts for presentations and networking
• Built-in PA system and projector ensure seamless presentations
• Dedicated event manager provides professional support throughout

Historic venue with stage Award Ceremony

• Blue Ribband suite includes mezzanine area for reception drinks
• Private terrace creates elegant space for guest mingling
• Historic racecourse setting adds prestige to award presentations

Location

Epsom Downs Racecourse, KT18 5LQ

Epsom Downs Racecourse Epsom Downs RacecourseEpsom Downs KT18 5LQSouth East

Epsom Downs

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Concierge

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Frequently asked questions

What is the minimum number of guests required to book the Events space?

All meeting spaces and banqueting bookings require a minimum of 30 people for meetings and 50 people for banqueting events. Groups smaller than these minimums cannot be accommodated.

What does the Day Delegate Rate include and how much does it cost?

The Day Delegate Rate starts from £53 per person and includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

Can I bring my own external caterer to the venue?

The venue does not operate on a pure dry hire basis and normally does not allow external catering to be brought on site. However, they do work with preferred contracted caterers who can provide catering services, and you must use one of these approved partners to use the venue.

What are the capacity limits for different event layouts in the main spaces?

The Diomed suite can accommodate up to 500 people in theatre style and up to 224 people in cabaret style seating. The venue has indicated they cannot accommodate events requiring 700 guests with 500 seated due to kitchen facility limitations.

What additional room hire fees apply beyond the Day Delegate Rate?

Room hire fees vary by space - the mezzanine area costs £1,000 plus VAT, breakout rooms range from £300-£1,800 (often discounted), and the catering space hire is £2,000 plus VAT. These are in addition to per-person catering costs.

What AV equipment is included and what are the costs for additional items?

Basic AV includes a projector, screen, and built-in PA system at no extra charge. Additional items cost extra: lectern and microphone £90, standalone microphone £70, and medium stage £350 (all prices exclude VAT).

Which days of the week are the sales team available for enquiries?

The National Sales Manager works Monday, Tuesday, Thursday and Friday only. This may affect response times for enquiries submitted on Wednesdays or weekends.

What dining packages are available for evening events?

The all-inclusive dining package costs £76 per person including VAT and includes room hire, glass of bubbly on arrival, 3-course seated meal, tea and coffee, staffing and security. You can add half a bottle of wine per person for an additional £18.75, or upgrade to higher-end wine options.

Are there any restrictions on event sizes or kitchen capacity?

The venue cannot accommodate very large events - they have declined requests for 700 guests with 500 seated, stating their kitchen facilities in the largest halls cannot service these numbers in seated capacity. Maximum practical capacity appears to be around 500 people.

What spaces are available for breakout sessions and their costs?

Breakout spaces include the Downs View suite (60 people cabaret, £1,800 room hire often discounted to £1,000), Gallops (48 people cabaret, £1,400 often discounted to £800), and Double Box (24 people cabaret, £600 often discounted to £300). All prices exclude VAT.

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