Hire Space
Oaks Hall

Epsom Downs Racecourse

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Oaks Hall at Epsom Downs: spacious event venue with modern design for conferences and exhibitions.
  • From £45
  • 1,000 Reception
  • Epsom Downs
  • From £45
  • 1,000 Reception
  • Epsom Downs
Purpose-built events hall with state-of-the-art facilities and capacity for up to 500 guests in the largest events space at historic Epsom Downs Racecourse.
Calum Henderson
Calum Henderson

Venue Expert @ Hire Space

  • Complimentary Wi-Fi and car parking
  • Dedicated event manager support
  • Flexible catering packages available
  • Professional lighting controls with dimmers
  • State-of-the-art Oaks Hall with capacity up to 500 theatre style
  • Air conditioning ensures guest comfort
  • Built-in sound system and projector included
  • 48x 13a sockets with 3-phase power
The Oaks Hall is a purpose-built events hall fitted with all the latest, state of the art facilities. It is the largest events space at Epsom Downs. The Oaks Hall is perfect for a large reception or seated event. It is an ideal space for an Office Party, Christmas Party or Dinner and is brilliantly suited for Cabaret, Theatre and Banquet layouts. We are more than able to cater for Corporate, Private and Charity Events. The price listed is inclusive of VAT. Please see House Rules for details of the Delegate Package.

Frequently asked questions

All meeting spaces and banqueting bookings require a minimum of 30 people for conferences and 50 people for banqueting events. Groups smaller than these minimums cannot be accommodated at the venue.

The Classic DDR Package starts from £53 per person plus VAT and includes main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector and screen, flipchart, Wi-Fi, car parking, and dedicated event manager. A Premier DDR Package is available at £64 plus VAT with enhanced catering options.

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. You must use either the venue's in-house catering or one of their contracted preferred caterers who will quote for both room hire and catering as part of their package.

The Diomed suite can accommodate up to 500 people in theatre style and up to 224 people in cabaret style. The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities and largest halls are not equipped to service these numbers in seated capacity.

Additional room hire fees include £1,000 plus VAT for the mezzanine area in the Blue Ribband suite, £2,000 plus VAT for catering space hire, and £2,000 plus VAT for all breakout spaces. Individual breakout rooms range from £300-£1,800 plus VAT depending on size and capacity.

The DDR package includes a projector, screen, and built-in PA system at no extra charge. Additional AV equipment costs include lectern and microphone at £90 plus VAT, standalone microphone at £70 plus VAT, and medium stage at £350 plus VAT.

All-inclusive dining packages start from £67 per person including VAT for exclusive party suite, non-alcoholic arrival drink, three-course menu, staffing, security, and complimentary parking. DJ and dance floor can be added for £400 plus VAT, and half bottle of wine per person costs £18.75.

The venue offers multiple spaces including the Diomed suite for large presentations up to 500 theatre style, Oaks Hall for stalls and exhibitions accommodating up to 50 stalls, Blue Ribband suite with private terrace for up to 150 people, and various breakout rooms including Downs View suite (60 cabaret), Gallops (48 cabaret), and Double Box (24 cabaret).

More about Epsom Downs Racecourse

Epsom Downs Racecourse is a unique and versatile venue, renowned for hosting a wide range of events including meetings, celebrations, exhibitions, outdoor events, and private functions. Home to the impressive Queen's Stand and Duchess Stand, the venues features a variety of stylish and adaptable event space. With capacities ranging from 10 - 3000 guests, Epsom Downs provides the perfect setting for everything from intimate boardroom meetings to large-scale exhibitions, show- stopping outdoor events, and memorable celebrations.

Oaks Hall at Epsom Downs Racecourse - Events

Capacity: Up to 1000 guests (Reception)
Location: Epsom Downs Racecourse, Epsom Downs, KT18 5LQ, South East
Coordinates: 51.3132443, -0.2545598

Features

  • 3-Phase Power
  • 48x 13a sockets
  • Air Conditioning
  • Dimmers
  • Flipchart
  • Grey Out
  • Lighting Controls
  • Projector & Screen
  • Sound System
  • Stationary
  • Tea and Coffee
  • Wifi
  • Windows

Food & Drink

  • Professional Kitchen
  • Halal Catering
  • Kosher Catering
  • Recommended Caterering List Available
  • Recommended Caterers Only

Space

  • Parking Spaces
  • Disabled Access
  • 1,117m² (12,023ft²)

Capacities

  • 330 Cabaret
  • 500 Classroom
  • 700 Dining
  • 500 Dinner Dance
  • 1,000 Reception
  • 1,000 Standing
  • 800 Theatre

Venue Guide Prices

Business

Dining

Events

Venue Hire Per Day

PriceSchedule
£45 / Venue FeeMondays to Fridays, 09:00 - 17:00

Frequently Asked Questions

What is the minimum number of guests required to book the Events space?

All meeting spaces and banqueting bookings require a minimum of 30 people for conferences and 50 people for banqueting events. Groups smaller than these minimums cannot be accommodated at the venue.

What are the Day Delegate Rate packages and pricing?

The Classic DDR Package starts from £53 per person plus VAT and includes main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector and screen, flipchart, Wi-Fi, car parking, and dedicated event manager. A Premier DDR Package is available at £64 plus VAT with enhanced catering options.

Can I bring my own caterer or use external catering?

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. You must use either the venue's in-house catering or one of their contracted preferred caterers who will quote for both room hire and catering as part of their package.

What are the capacity limits for different event layouts?

The Diomed suite can accommodate up to 500 people in theatre style and up to 224 people in cabaret style. The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities and largest halls are not equipped to service these numbers in seated capacity.

What additional room hire fees apply beyond the Day Delegate Rate?

Additional room hire fees include £1,000 plus VAT for the mezzanine area in the Blue Ribband suite, £2,000 plus VAT for catering space hire, and £2,000 plus VAT for all breakout spaces. Individual breakout rooms range from £300-£1,800 plus VAT depending on size and capacity.

What AV equipment is included and what are the additional costs?

The DDR package includes a projector, screen, and built-in PA system at no extra charge. Additional AV equipment costs include lectern and microphone at £90 plus VAT, standalone microphone at £70 plus VAT, and medium stage at £350 plus VAT.

What are the pricing options for evening events and entertainment?

All-inclusive dining packages start from £67 per person including VAT for exclusive party suite, non-alcoholic arrival drink, three-course menu, staffing, security, and complimentary parking. DJ and dance floor can be added for £400 plus VAT, and half bottle of wine per person costs £18.75.

Are there specific spaces available for different event requirements?

The venue offers multiple spaces including the Diomed suite for large presentations up to 500 theatre style, Oaks Hall for stalls and exhibitions accommodating up to 50 stalls, Blue Ribband suite with private terrace for up to 150 people, and various breakout rooms including Downs View suite (60 cabaret), Gallops (48 cabaret), and Double Box (24 cabaret).

Venue Photos

This venue has 10 professional photos:

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Amenities & Features

  • State-of-the-art Oaks Hall with capacity up to 500 theatre style
  • Air conditioning ensures guest comfort
  • Built-in sound system and projector included
  • 48x 13a sockets with 3-phase power
  • Complimentary Wi-Fi and car parking
  • Dedicated event manager support
  • Flexible catering packages available
  • Professional lighting controls with dimmers

Event Types

Great for: Purpose-built events hall with state-of-the-art facilities and capacity for up to 500 guests in the largest events space at historic Epsom Downs Racecourse.

Suitable for: Conference Venues in United Kingdom, Conference Venues in London, Event Venues in United Kingdom, Event Venues in London, Party Venues in Kent, Party Venues in Surrey, Party Venues in London, Party Venues in Greater London

Additional Information

✓ Partner Venue - Trusted HireSpace partner

Contact: Available through HireSpace booking platform

Website: https://www.hirespace.com/Spaces/South-East/993/Epsom-Downs-Racecourse/Oaks-Hall/Events