The Royal Box at Epsom Downs Racecourse

Name: Epsom Downs Racecourse
Address: Epsom Downs Racecourse, Epsom Downs, South East, KT18 5LQ

Epsom Downs Racecourse · Epsom Downs Racecourse, South East, KT18 5LQ · Show map

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About this space

Diomed suite accommodates up to 500 theatre style

Oaks Hall provides space for 50 stalls

Private terrace overlooking racecourse

Complimentary car parking

Dedicated event manager

Built-in PA system

Day delegate rates from £53 per person

Minimum 30 people for meetings

Minimum 50 people for banqueting

Preferred caterer partnerships available

The Royal Box is an exclusive room within the Queen's Stand. Steeped in heritage, it is the ideal location to impress your guests with its grandeur. A private balcony looks over the finish line and it is the perfect space to give your event a different twist. It is an ideal space for a Meeting, Presentation, Workshop, Team Building or Training event. The Royal Box is the perfect space for smaller scale intimate corporate events. The price listed is inclusive of VAT. Please see the House Rules for details on the Delegate Package.

Food & Drink

Professional Kitchen

Halal Catering

Kosher Catering

Recommended Caterering List Available

Recommended Caterers Only

Space

Parking Spaces

Disabled Access

98m² (1,055ft²)

Guide prices

Indicative pricing based on standard rates. Request an instant quote for your exact brief.

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Venue Hire Per Day

Mondays to Fridays, 09:00 - 17:00Mons to Fris, 09:00 - 17:00

£45 / Venue Fee

Great for a...

Theatre capacity for 500 Conference

• Diomed suite accommodates up to 500 delegates in theatre style layout
• Private terrace overlooking racecourse provides networking space
• Day delegate rates from £53 include catering and AV equipment

Dedicated event management support Corporate Meeting

• Minimum 30 delegates ensures intimate professional atmosphere
• Built-in PA system and projector included in package
• Complimentary car parking eliminates delegate travel concerns

Flexible exhibition spaces available Exhibition

• Oaks Hall provides dedicated space for up to 50 exhibition stalls
• Preferred caterer partnerships offer flexible catering solutions
• Historic racecourse location creates memorable brand association

Location

Epsom Downs Racecourse Epsom Downs RacecourseEpsom Downs KT18 5LQSouth East

Epsom Downs

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Concierge

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Frequently asked questions

What is the minimum number of guests required to book meeting spaces at Epsom Downs Racecourse?

All meeting spaces require a minimum of 30 people to book. This applies to all conference and meeting room bookings at the venue.

What is the minimum number of guests required for banqueting events?

Banqueting bookings require a minimum of 50 people. This is separate from the meeting space minimum and applies specifically to dining events.

What are the Day Delegate Rate packages and pricing?

Day Delegate Rate packages start from £53 per person plus VAT. The Classic DDR Package at £53+VAT includes main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector/screen, flipchart, Wi-Fi, parking, and dedicated event manager.

Can I bring my own external catering to the venue?

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. You must use one of their contracted preferred caterers who will quote for both room hire and catering as part of their package.

What are the capacity limits for the main event spaces?

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style. For very large events requiring 700+ guests with 500 seated, the venue's kitchen facilities cannot service these numbers in seated capacity.

What spaces are available for breakout rooms and their capacities?

Breakout spaces include the Downs View Suite (60 people cabaret), Gallops (48 people cabaret), and Double Box (24 people cabaret). Room hire costs range from £300-£1,800 but are often discounted when booked with main spaces.

What AV equipment is included and what are additional costs?

Basic AV includes projector, screen, flipchart, pens, and built-in PA system at no extra charge. Additional equipment costs: lectern and microphone £90, standalone microphone £70, medium stage £350 (all excluding VAT).

What are the pricing options for dinner packages and evening events?

All-inclusive dinner packages start at £76 per person including VAT, covering room hire, arrival drink, 3-course meal, tea/coffee, staffing and security. Half bottle of wine per person costs an additional £18.75, with options for premium wine upgrades.

Are there any restrictions on event timing or setup requirements?

Events can typically run from early morning (7am setup) until late evening. The venue offers complimentary car parking and Wi-Fi, with dedicated event managers assigned to bookings.

What additional services are available for entertainment events?

DJ and dance floor services are available for £400 plus VAT. The venue can accommodate live bands and entertainment, with spaces that include private terraces overlooking the racecourse for unique event experiences.

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