Underwood Lofts and Palm Room at Lumiere Underwood

The base hire fee for all of Underwood Lofts (including New White Loft, New Victorian Loft, Chalet, and Palm Room) is £5,350 + VAT for up to 8 hours on a weekday. The hire includes exclusive use of 5,850 sq ft, event furniture, soft furnishings, wifi, and natural daylight throughout all spaces. Shorter hire periods and hourly rates are not available; only full-day packages are offered.

The Business space can accommodate up to 160 people in theatre style, 140 in cabaret style, or up to 180 standing. Seating layouts are flexible and can be arranged for cabaret, theatre, boardroom, or workshop configurations as required.

Standard full-day hire allows access for up to 8 hours, typically between 8:00 am and 6:00 pm, with setup allowed from 7:00 am and the latest event end at 11:00 pm. Extra hours are charged at £160 + VAT per hour.

Catering is not included in the venue hire fee and will incur additional charges based on package and attendee numbers. A 10% service charge is applied to all catering totals. AV equipment such as screens (£275 + VAT each), microphones/PA (£90 + VAT each), and other extras are also charged in addition to venue hire.

Unlimited tea, coffee, apple juice, and biscuits are £11.90 + VAT per attendee per half-day. Adding soft drinks increases this to £15.90 + VAT per attendee. Breakfast starts at £8.90 + VAT per person, lunch from £19.99 + VAT per person, and buffet or dinner packages can be tailored; all are subject to a 10% service charge.

Self-catering is permitted but incurs a surcharge of £12.90 + VAT per attendee. Bringing in external caterers may be allowed, but specific approval steps or further fees are not detailed in the current information.

AV equipment such as 85-inch Smart TV screens (£275 + VAT each), microphones/PA systems (£90 + VAT each), lecterns (£25 + VAT), clickers (£10 + VAT), and stage pieces (£125 + VAT) must be added to your booking at the listed rates. These are not included within the standard venue hire.

Bookings are confirmed via DocuSign contract. After receiving your requirements, Lumiere Underwood will send a formal contract for review and electronic signature. Standard practice is to email directly if there are issues with email masking or DocuSign delivery. Payment timelines and deposit requirements are not specified in the available details.

Availability varies and some dates may be unavailable due to existing bookings or setup requirements for large back-to-back events. Peak demand is seen mid-week; Mondays and Fridays may offer greater availability and potentially lower costs. Weekend bookings are allowed but only as full-day hires at published rates.

A 10% service charge is applied to all catering costs. AV equipment, extra hours, and self-catering surcharges are charged as detailed above. No security deposit, cleaning fee, or corkage fee is specified, but absence of information does not guarantee these do not apply.

No explicit restrictions or prohibited activities are stated for business use. However, all events must fit within the physical capacity and operational timings outlined, and approval may be required for certain types of third-party suppliers or unusual event setups.

Ultrafast WiFi (up to 300mbps) is provided free of charge throughout all spaces. The venue is DDA compliant and wheelchair accessible, with two passenger lifts providing access to all areas.