The Royal Horseguards Hotel and One Whitehall Place

The London Meeting room costs £500.00 room hire, while the Churchill Bar has a £400.00 room hire cost for arrival drinks. The Meston Suite costs £1,000.00 for drinks receptions, and larger spaces like the Whitehall Suite require £5,000.00 room hire with a £5,000.00 minimum food and beverage spend for 100 attendees.

The Meston Suite accommodates up to 70 theatre style, 32 U-shape, 48 cabaret, 72 banqueting, 45 classroom, or 80 reception. The Gladstone Library holds 160 cabaret style, while the Whitehall Suite can handle 150 dinner & dance or 280 reception style.

Dinner packages start from £120.00 per person (reduced from £140.00) and include one glass of sparkling wine on arrival, three-course pre-ordered set menu, room hire for main room, half bottle of house wine per person, half bottle of mineral water, menus, candelabras & mirrored centrepieces, and table plan. Minimum numbers are 20 people for this package.

The Day Delegate Rate is £152.00 per person per day (reduced from higher rates in some quotes), with a minimum of 50 people required. This includes arrival tea/coffee, mid-morning and afternoon breaks, working buffet lunch served in the meeting room, room hire, flipchart with pads and pens, delegate stationery, mineral water, mints, and complimentary Wi-Fi.

The venue typically holds space for short periods requiring confirmation by specific deadlines, such as "by 4pm today" or "by 3pm" as mentioned in follow-up emails. Space is released if confirmation is not received by the stated deadline, and clients need to request re-quoting if they want the space held again.

The venue offers continental breakfast from £35.00 per person, full English buffet at £46.00 per person, canapés from £29.00 per person, finger food from £55.00 per person, and bowl food from £85.00 per person. They can cater to Halal menus and provide soft drinks for non-alcohol consuming groups.

Silver Package offers one hour of house wine, beer and soft drinks for £35.00 per person, Gold Package provides two hours for £55.00 per person, Diamond Package includes three hours for £85.00 per person, and Champagne Package with house champagne, exclusive wine, and spirits costs £110.00 per person for three hours.

AV services include large PA system with four speakers (£250.00 + VAT), gooseneck microphones at £60.00 each, handheld microphones at £60.00 each, 42" comfort monitor (£265.00 + VAT), Sony camera with tripod (£615.00 + VAT), and on-site AV technicians at £350.00 each. Total AV packages can cost around £2,380.00 + VAT.

The Whitehall Suite and Whitehall Reception have restricted access via stairs only. Some spaces like the River Room offer stunning views towards the London Eye and River Thames, while the Meston Suite features floor-to-ceiling windows with natural daylight and overlooks Whitehall's architecture.

The venue accommodates filming requests but charges full day rates only (no half-day rates available). For a 3-hour documentary filming session, the River Room was quoted at £1,000.00 (reduced from higher rates), indicating they work with external production companies but maintain minimum pricing structures.