Business

Dining

Events

What is the minimum number of guests required to book the Events space?

All meeting spaces at Epsom Downs require a minimum of 30 people for bookings. If you have fewer than 30 guests, the venue cannot accommodate your event.

What does the Day Delegate Rate include and how much does it cost?

The Day Delegate Rate starts from £53 per person and includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

Can I bring my own catering or use external caterers?

Epsom Downs does not operate on a pure dry hire basis and normally does not allow external catering to be brought on site. However, they do work with some preferred caterers as an alternative to their in-house catering, and you must use one of their contracted partners to use the venue.

What are the capacity limits for different room configurations?

The Diomed suite can accommodate up to 500 people in theatre style layout or up to 224 people in cabaret style seating. Additional spaces include the Downs View suite (60 people cabaret), Gallops (48 people cabaret), and Double Box (24 people cabaret).

What AV equipment is included and what are the costs for additional items?

The Day Delegate Rate includes a projector and screen, flipchart and pens, and complimentary built-in PA system. Additional AV equipment costs extra: lectern and microphone £90, standalone microphone £70, and medium stage £350 (all prices exclude VAT).

Are there any restrictions on group sizes for banqueting events?

Banqueting bookings require a minimum of 50 people. This is separate from the 30-person minimum for meeting spaces and applies specifically to dining events.

What are the costs for hiring additional breakout rooms?

Breakout room hire costs vary by space: Downs View suite £1,800 (often discounted to £1,000), Gallops £1,400 (often discounted to £800), and Double Box £600 (often discounted to £300). All prices exclude VAT.

What kitchen facilities are available for large events?

The venue's kitchen facilities in the largest halls cannot service events requiring seated capacity for very large numbers (such as 700 guests with 500 seated). Kitchen capacity limitations may restrict the types and sizes of events that can be accommodated.

What contact information should I use for booking enquiries?

Contact Victoria Labaziewicz, National Conference and Events Sales Executive, at +44 (0) 1372463072, or Vicky Stevens, National Sales Manager, at +44 (0) 1372461218. Note that Vicky Stevens works Monday, Tuesday, Thursday and Friday only.