Business

Events

Film and Photo

What are the DDR package rates and what's included for corporate events?

The Day Delegate Rate (DDR) package costs £70.00 per person and includes venue hire from 08:00-18:00, standard AV package (lectern, laptop, screen, projector, PA, 2 microphones, AV technician assistance), dedicated hospitality space from 08:00-16:00, refreshments on arrival, mid-morning refreshments, sandwich lunch, mid-afternoon refreshments with cake, venue staffing, utilities, furniture setup, free Wi-Fi, and dedicated event and hospitality managers. Venue hire is VAT inclusive, while catering and services are subject to VAT.

What are the capacity limits for different room layouts?

The Woburn Suite (G22/26) can accommodate up to 90 people in theatre layout or up to 50 people in cabaret layout. For classroom format requiring desks, the venue cannot accommodate 40 people due to space limitations from long-term lease bookings occupying larger spaces.

What are the venue's operating hours and earliest access times?

Standard venue hire operates from 08:00-18:00, with some events extending to 23:00. The venue cannot accommodate requests for 06:00 access or earlier setup times. Weekend events may incur additional catering service charges.

What AV equipment is included and what costs extra?

Standard AV package includes laptop/PC, data projector, screen, internet access, and 3 microphones. For additional AV requirements beyond the standard package, you must contact ConferenceCast/Torpedo, the approved UoL AV provider, for separate quotes and arrangements.

What catering options are available and at what cost?

Individual catering items include tea, coffee and biscuits at £4.75+VAT per person, working lunch at £15.50+VAT per person, sharing platters from £19.95+VAT per person, and hot or cold buffet at £23.95+VAT per person. A 1-hour Senate drinks package costs £15.95 per person. Weekend catering incurs additional service charges.

What is the booking process and what forms are required?

You must complete attached events application and due diligence forms for review and approval before booking confirmation. These forms are required to handover to a dedicated event manager and allow for more accurate quoting. The venue can hold dates provisionally while forms are being processed.

Are there restrictions on room furniture and setup requirements?

Some rooms are equipped with small flip-top tables better suited for tablets rather than laptops. The venue cannot always provide proper desk space for all attendees in larger groups due to room size limitations and existing furniture configurations.

What are the availability limitations and booking constraints?

The venue frequently has limited availability due to long-term lease bookings occupying larger spaces. June 2025 shows no availability, and alternative dates offered include Tuesday 5th May 2026, Monday 11th May 2025, and Tuesday 12th May 2025. Many enquiries are declined due to lack of availability.

What contact information should I use for urgent enquiries?

For urgent enquiries, contact uolevents@london.ac.uk or call +44 (0) 20 7862 8104. The main Event Sales Manager is Bharat Dave (telephone: 0207 660 8177, mobile: 07960 019 754). The venue is located at Senate House, Malet Street, London, WC1E 7HU.