The Boardroom at Epsom Downs Racecourse

Epsom Downs Racecourse · Epsom Downs Racecourse, South East, KT18 5LQ · Show map

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Up to 100standing

Up to 80seated

Epsom Downs nearest station

Seminarbest for

About this space

Projector & screen included

Flipchart & pens provided

Tea and coffee service

8x 13a power sockets

Complimentary Wi-Fi

Natural light from windows

Views over finish line and Downs

Queen's Stand location

The Boardroom is one of the more intimate suites at Epsom Downs. It is located within the Queen's Stand, is traditionally decorated and boasts stunning views over the finish line and the Downs. It is an ideal space for a Conference, Presentation, Workshop, team Building, Training or Networking event. The Boardroom is the perfect space for smaller corporate events. The price listed is inclusive of VAT. Please see the House Rules for Delegate Package details.

Features

8x 13a sockets

Flipchart

Lighting Controls

Project & Screen

Stationary

Tea and Coffee

Wifi

Windows

Food & Drink

Professional Kitchen

Halal Catering

Kosher Catering

Recommended Caterering List Available

Recommended Caterers Only

Space

Parking Spaces

Disabled Access

102m² (1,098ft²)

Capacities

20 Boardroom

40 Cabaret

30 Classroom

80 Dining

60 Dinner Dance

100 Reception

60 Theatre

20 U-Shaped

Guide prices

Indicative pricing based on standard rates. Request an instant quote for your exact brief.

Business See Business profile →

Venue Hire Per Day

Mondays to Fridays, 09:00 - 17:00Mons to Fris, 09:00 - 17:00

£45 / Venue Fee

Dining See Dining profile →

Events See Events profile →

Great for a...

Finish line views inspire Seminar

• Projector & screen ensures seamless presentations
• Natural light from windows creates comfortable learning environment
• Tea and coffee service maintains delegate energy

Queen's Stand prestige elevates Educational Seminar

• Flipchart & pens support interactive workshops
• 8x 13a sockets accommodate multiple devices
• Complimentary Wi-Fi enables digital resources

Downs views create atmosphere Drinks Reception

• Queen's Stand location provides prestigious setting
• Windows overlooking finish line offer conversation starters
• Intimate boardroom size ensures personal networking

Location

Epsom Downs Racecourse Epsom Downs RacecourseEpsom Downs KT18 5LQSouth East

Epsom Downs

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Concierge

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Frequently asked questions

What is the minimum number of people required to book the Business space?

All meeting spaces at Epsom Downs require a minimum of 30 people to book. Groups smaller than 30 cannot be accommodated in any meeting room.

What does the Day Delegate Rate cost and what is included?

The Day Delegate Rate starts from £53 per person (excluding VAT). This includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

Can I bring my own catering or use external caterers?

Epsom Downs does not operate on a pure dry hire basis. You must use one of their contracted preferred caterers if you want to source your own catering rather than using their in-house catering. The caterers will quote for both room hire and catering as part of their package, and you must organize the show round with your chosen caterer.

What AV equipment is included and what are the costs for additional items?

A projector and screen, flipchart and pens, and built-in PA system are included in the Day Delegate Rate. Additional AV equipment costs extra: lectern and microphone £90 (excluding VAT), standalone microphone £70 (excluding VAT), and medium stage £350 (excluding VAT).

Are there different minimum requirements for banqueting events versus meetings?

Yes, banqueting bookings require a minimum of 50 people, while regular meeting spaces require a minimum of 30 people. This means larger events like dinner receptions need at least 50 attendees to proceed.

What are the capacity limitations for the largest event spaces?

The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities in the largest halls cannot service these numbers in seated capacity. The Diomed suite can hold up to 500 people in theatre style layout for presentations.

Can I book breakout rooms and what do they cost?

Yes, breakout rooms are available for hire. Examples include the Downs View Suite (60 people cabaret, normally £1,800 but can be discounted to £1,000), Gallops (48 people cabaret, normally £1,400 but can be discounted to £800), and Double Box (24 people cabaret, normally £600 but can be discounted to £300). All prices exclude VAT.

What days of the week do the sales team work?

The National Sales Manager works Monday, Tuesday, Thursday and Friday only. This means enquiries and bookings discussions are handled on these four days of the week.

Is there a specific process for booking with external caterers?

You must first decide which contracted caterer you prefer to use from their approved list, then organize the show round directly with your chosen caterer. The caterer will provide quotes for both room hire and catering as a combined package, and you cannot proceed without using one of their approved partners.

What spaces are available for drinks receptions and networking events?

The Lammtarra suite can be used for drinks receptions alongside the main Diomed suite. The Diomed suite includes use of a private terrace overlooking the racecourse, which provides additional space for networking and drinks events.

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