Hire Space
The Boardroom

Epsom Downs Racecourse

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  • From £0
  • Epsom Downs
  • From £0
  • Epsom Downs
Historic racecourse setting with private terrace overlooking the famous Epsom Downs finish line creates an unmatched backdrop for memorable events.
Anna Suñé Urbistondo
Anna Suñé Urbistondo

Venue Expert @ Hire Space

  • Complimentary car parking
  • Dedicated event manager included
  • Built-in PA system available
  • Multiple breakout rooms available
  • Diomed suite accommodates up to 500 theatre style
  • Oaks Hall provides flexible space for exhibitions
  • Private terrace overlooking racecourse
  • On-site kitchen facilities
The Boardroom is one of the more intimate suites at Epsom Downs. It is located within the Queen's Stand, is traditionally decorated and boasts stunning views over the finish line and the Downs. It is an ideal space for an Office Party, Christmas Party or Dinner. The room is brilliantly suited for Cabaret, Theatre and Banquet layouts to suit any event. We are more than able to cater for Corporate, Private and Charity Events. The price listed is inclusive of VAT. Please see the House Rules for detail on the Delegate Package.

Frequently asked questions

All meeting spaces and banqueting bookings require a minimum of 30 people for meetings and 50 people for banqueting events. Groups smaller than these minimums cannot be accommodated at the venue.

Day Delegate Rate packages start from £53 per person and include main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water jugs, projector and screen, flipchart and pens, complimentary Wi-Fi, free car parking, and dedicated event manager. Premier DDR packages are available at £64 + VAT with enhanced catering options.

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. You must use one of their contracted preferred caterers who will quote for both room hire and catering as part of their package, and you need to organize show rounds directly with your chosen caterer.

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style. The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities and largest halls are not equipped to service these numbers in seated capacity.

Room hire fees vary by space: Mezzanine area costs £1,000 ex VAT, venue hire for catering spaces costs £2,000 ex VAT, breakout spaces cost £2,000 ex VAT, and individual breakout rooms range from £300-£1,800 depending on size and capacity.

Basic AV includes projector, screen, flipchart and pens, plus complimentary built-in PA system. Additional equipment costs: lectern and microphone £90, standalone microphone £70, medium stage £350, and DJ with dance floor £400 ex VAT.

All-inclusive packages start at £67 per person including VAT for dinner events (exclusive party suite, non-alcoholic arrival drink, three-course menu, staffing and security, complimentary parking) or £76 per person for premium packages. Half bottle of wine per person can be added for £18.75 per person.

The venue requires use of contracted preferred caterers rather than external catering companies. For events requiring specific setups like cultural programs with business stalls, the venue may not be suitable depending on space and operational requirements, and alternative venues may be recommended.

More about Epsom Downs Racecourse

Epsom Downs Racecourse is a unique and versatile venue, renowned for hosting a wide range of events including meetings, celebrations, exhibitions, outdoor events, and private functions. Home to the impressive Queen's Stand and Duchess Stand, the venues features a variety of stylish and adaptable event space. With capacities ranging from 10 - 3000 guests, Epsom Downs provides the perfect setting for everything from intimate boardroom meetings to large-scale exhibitions, show- stopping outdoor events, and memorable celebrations.