The Boardroom at Epsom Downs Racecourse

Epsom Downs Racecourse · Epsom Downs Racecourse, South East, KT18 5LQ · Show map

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Epsom Downs nearest station

Corporate Eventbest for

Epsom Downsarea

South Eastcity

About this space

Diomed suite accommodates up to 500 theatre style

Oaks Hall provides flexible space for exhibitions

Private terrace overlooking racecourse

On-site kitchen facilities

Complimentary car parking

Dedicated event manager included

Built-in PA system available

Multiple breakout rooms available

The Boardroom is one of the more intimate suites at Epsom Downs. It is located within the Queen's Stand, is traditionally decorated and boasts stunning views over the finish line and the Downs. It is an ideal space for an Office Party, Christmas Party or Dinner. The room is brilliantly suited for Cabaret, Theatre and Banquet layouts to suit any event. We are more than able to cater for Corporate, Private and Charity Events. The price listed is inclusive of VAT. Please see the House Rules for detail on the Delegate Package.

Food & Drink

Professional Kitchen

Halal Catering

Kosher Catering

Recommended Caterering List Available

Recommended Caterers Only

Space

Parking Spaces

Disabled Access

102m² (1,098ft²)

Guide prices

Indicative pricing based on standard rates. Request an instant quote for your exact brief.

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Venue Hire Per Day

Mondays to Fridays, 09:00 - 17:00Mons to Fris, 09:00 - 17:00

£45 / Venue Fee

Dining See Dining profile →

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Great for a...

Theatre seating for 500 Corporate Conference

• Diomed suite accommodates 500 delegates in theatre layout
• Multiple breakout rooms support workshop sessions
• Day delegate packages from £53 include catering and AV

Stage-ready presentation space Award Ceremony

• Blue Ribband suite includes private mezzanine for robing
• Private terrace provides reception space overlooking racecourse
• Built-in PA system ensures clear audio for presentations

Flexible exhibition halls Exhibition

• Oaks Hall accommodates up to 50 exhibition stalls
• Multiple suite options support various event sizes
• On-site kitchen facilities enable comprehensive catering solutions

Location

Epsom Downs Racecourse Epsom Downs RacecourseEpsom Downs KT18 5LQSouth East

Epsom Downs

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Concierge

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For business events that need human judgement, talk to our team. Free for events of 100+ people, budgets over £10k or ongoing programmes.

Frequently asked questions

What is the minimum number of guests required for all bookings?

All meeting spaces and banqueting bookings require a minimum of 30 people for meetings and 50 people for banqueting events. Groups smaller than these minimums cannot be accommodated at the venue.

What are the Day Delegate Rate packages and pricing?

Day Delegate Rate packages start from £53 per person and include main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water jugs, projector and screen, flipchart and pens, complimentary Wi-Fi, free car parking, and dedicated event manager. Premier DDR packages are available at £64 + VAT with enhanced catering options.

Can I bring my own external caterer to the venue?

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. You must use one of their contracted preferred caterers who will quote for both room hire and catering as part of their package, and you need to organize show rounds directly with your chosen caterer.

What are the capacity limits for different event spaces?

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style. The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities and largest halls are not equipped to service these numbers in seated capacity.

What room hire fees apply in addition to catering packages?

Room hire fees vary by space: Mezzanine area costs £1,000 ex VAT, venue hire for catering spaces costs £2,000 ex VAT, breakout spaces cost £2,000 ex VAT, and individual breakout rooms range from £300-£1,800 depending on size and capacity.

What AV equipment is included and what are additional costs?

Basic AV includes projector, screen, flipchart and pens, plus complimentary built-in PA system. Additional equipment costs: lectern and microphone £90, standalone microphone £70, medium stage £350, and DJ with dance floor £400 ex VAT.

What are the all-inclusive dining package options and pricing?

All-inclusive packages start at £67 per person including VAT for dinner events (exclusive party suite, non-alcoholic arrival drink, three-course menu, staffing and security, complimentary parking) or £76 per person for premium packages. Half bottle of wine per person can be added for £18.75 per person.

Are there specific restrictions on event types or external suppliers?

The venue requires use of contracted preferred caterers rather than external catering companies. For events requiring specific setups like cultural programs with business stalls, the venue may not be suitable depending on space and operational requirements, and alternative venues may be recommended.

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