The Bar at 12 Hay Hill

The Library Rooms (up to 18 guests) cost £130 per hour with a 3-hour minimum and £1,000 minimum spend. The Lower Ground Round Room (up to 14 guests) costs £90 per hour with a 3-hour minimum and £1,000 minimum spend. The Lounge (4th floor) has varying minimum spends from £4,000-£7,000 and room hire fees from £2,000-£5,000 depending on event size and timing. The Bar has a £4,000-£5,000 minimum spend with £2,000-£3,000 room hire fees.

Room hire includes AV equipment (projector, screen, 2 handheld mics, lectern, flipchart), manned cloakroom, furniture removal and setup, security, and sole access from your specified times. The Bar also includes access to the private terrace. An optional late licence until 02:00 costs an additional £500.

All prices include VAT, but a 13.5% service charge applies to the final food and beverage bill as you receive a dedicated team throughout your event. Food and beverage pre-orders are required one week prior to your booking.

The Library Rooms accommodate up to 18 guests, the Lower Ground Round Room up to 14 guests for private dining. The Lounge can handle up to 60 guests in cabaret style, while The Bar can accommodate larger parties for standing receptions with access to the private terrace.

Standard evening events typically run from 18:00-23:00, though daytime events can start as early as 15:00. Earlier start times (like 15:00-20:00) may qualify for reduced room hire rates - for example, The Lounge room hire can reduce from £5,000 to £3,500 if starting at 17:00 instead of earlier.

The venue is closed on Saturdays and Sundays. Events are available Tuesday through Friday, with some restrictions on Thursday availability depending on the time of year. Availability varies by specific dates, so early booking is recommended.

Dates are typically held for one week while you make your decision. After expressing interest, you'll receive a contract and invoice to proceed with the booking.

After initial enquiry and quote, the venue will place a provisional hold on your date for approximately one week. To proceed, they send a contract of agreement along with an invoice. Food and beverage selections must be pre-ordered one week prior to your event.

Yes, pricing varies by season and demand. The venue mentions having separate Festive 2024 and 2025 brochures, with the 2025 brochure available around July. Minimum spends and room hire fees can vary significantly based on date and timing.

The venue offers canapés, bowl food, and three-course dining menus. Hot and cold canapés cost £4.50 each, dessert canapés £3.50 each, with minimum orders of 20 pieces per type. All catering counts toward your minimum spend requirement and is subject to the 13.5% service charge.