12 Hay Hill

The Lounge room hire fee varies from £2,000 to £7,000 depending on your event timing and requirements. Minimum spend on food and drinks ranges from £3,000 to £11,000. For example, events starting at 5pm have a reduced room hire fee of £3,500 compared to £5,000 for earlier start times. All prices include VAT.

The room hire fee includes AV equipment (projector, large screen with sound, 2 handheld mics, lectern, flipchart), manned cloakroom, furniture removal and setup, security, and exclusive access to the members' lounge. The space features panoramic views, natural light, a bar, phone booth, private bathrooms, and customizable setups with portable partition walls.

A 13.5% service charge applies to all food and beverage bills as you receive a dedicated team throughout your event. An optional late licence until 02:00 costs an additional £500. Furniture removal and setup jobs cost £255 per 2-hour period if required separately.

The Lounge can accommodate up to 60 guests in cabaret style layout. For standing receptions, the space can handle larger numbers, with quotes provided for events up to 150 guests. The venue also offers smaller spaces: Library Rooms accommodate up to 18 guests, and Lower Ground Round Room seats up to 14 guests.

Standard exclusive access runs from 18:00-23:00 for evening events. Day events typically run 8:00-18:00 or 9:00-17:00. Setup time is usually included, with events able to start from 4pm setup for 5pm events. The venue is closed on Saturdays and Sundays.

All food and beverage choices must be pre-ordered one week prior to your booking. The venue offers canapés (cold £4.50, hot £4.50, dessert £3.50 each with minimum 20 pieces per type), bowl food options, and three-course menus featuring premium ingredients.

Once you express interest, dates are typically held for one week while you confirm details. The next steps involve receiving a contract of agreement and invoice. You'll need to provide your direct email address as bookings through HireSpace use generic addresses that prevent direct communication.

The venue is closed on Saturdays and Sundays. Thursday availability appears limited, particularly in November and December. The venue offers festive 2024 brochures, with 2025 brochures available around July, suggesting seasonal menu variations.

Included AV equipment features a projector and large screen with sound, 2 handheld microphones, lectern, flipchart, and DJ booth with equipment. You can connect laptops or phones to the system. The venue can accommodate hybrid conferencing needs and has technical staff available to assist with equipment.

The venue appears to operate with in-house catering and beverage service only, as all quotes reference their own menus and minimum spend requirements. No information is provided about external catering permissions, suggesting this may not be allowed or would require special arrangements.