The Libraries at 12 Hay Hill

The Lounge requires a minimum spend on food and drinks ranging from £4,000 to £7,000 depending on the event, plus a room hire fee of £2,000 to £5,000. All prices include VAT, and a 13.5% service charge applies to the final food and beverage bill.

The Lounge accommodates up to 60 guests maximum in cabaret style. The Library Rooms hold up to 18 guests, and the Lower Ground Round Room accommodates up to 14 guests for private dining.

The room hire fee includes projector and large screen with sound, 2 handheld microphones, lectern, flipchart, and laptop connection capability. Some quotes mention DJ booth and equipment for events requiring music.

Standard exclusive access runs from 18:00 to 23:00, though daytime events from 8:00 to 18:00 are available. The venue is closed on Saturdays and Sundays, and no Thursday availability was mentioned for certain periods.

All food and beverage choices must be pre-ordered exactly one week prior to your booking date. This is a mandatory requirement for all events.

The room hire fee includes manned cloakroom, furniture removal and setup, security, and exclusive access to the members' lounge during your event hours. Some packages also include use of the private terrace.

Yes, pricing varies significantly based on timing. One example showed a room hire fee reduction from £5,000 to £3,500 if the event could start at 5pm instead of earlier, demonstrating flexibility can impact costs.

Dates are typically held for one week while contracts are prepared. The next step after confirming availability is receiving a contract of agreement along with an invoice for the booking.

An optional late licence until 02:00 is available for an additional £500. This extends access beyond the standard 23:00 closing time for evening events.

Canapés require a minimum order of 20 pieces per type. Hot and cold canapés are priced at £4.50 each, while dessert canapés cost £3.50 each, all prices include VAT.