Events

What are the pricing options for the Woburn Hall and Foyer space?

The venue offers two main pricing structures: Day Delegate packages starting at £74 + VAT per person (discounted from £89 + VAT, saving £15 per person) for 8:30am-5pm, or room hire at £3,570 + VAT for the same hours. The Day Delegate package includes all AV equipment, arrival refreshments, 2 tea/coffee servings, 2-course fork buffet lunch, unlimited filtered water, and materials. Room hire can be extended to 6pm at the same £3,570 + VAT rate.

What is the capacity and layout options for Woburn Hall?

Woburn Hall can accommodate up to 112 people in cabaret style or 180 people in theatre style. The space is a fully equipped flat-floored venue that comes with exclusive use of the Woburn Foyer for registration, exhibitions, catering and receptions. The foyer is located directly next to Woburn Hall ensuring seamless event flow.

What AV equipment is included as standard with the venue?

Standard equipment includes: Windows PC built into lectern, 42" comfort monitor, purpose-built brandable stage set, 2x65" side screens, LED backlighting in your choice of colour, 4 LED stage spotlights, Yamaha TF-3 digital mixing desk, lectern microphones, up to 5 top table microphones, up to 4 handheld microphones, Roland V-800 vision mixer, high-speed Wi-Fi, hearing loop, and flipchart. All bookings include in-house AV technician support.

What are the additional AV services and their costs?

A dedicated AV technician for your event costs £400 + VAT (required for digital lapel microphones). Professional streaming and hybrid event capabilities using the 2 PTZ camera system cost £1,250 + VAT. Video conferencing systems are available but pricing varies - the Tavistock Room's Logitech Rally Plus system costs £250 + VAT.

What drinks packages are available and at what cost?

A 1-hour unlimited drinks package including beer, wine and soft drinks costs £15 + VAT per person. To include Prosecco, the cost increases to £18 + VAT per person. Drinks packages are quoted in contracts but only added to bookings upon confirmation.

How long can dates be held and what is the booking process?

Dates can be held on a 7-day option period. The booking process requires a Purchase Order (PO) to be submitted, after which a confirmation document is sent via a signable platform. Additional rooms like the Bloomsbury Room can sometimes be added at no extra charge depending on availability and timing.

Are there smaller meeting rooms available for breakout sessions?

Yes, several smaller rooms are available including the Brunswick Room (seats up to 30 theatre style), Foster & Bloomsbury Rooms combined (seats up to 32 boardroom, 32 cabaret, or 60 theatre style), and the Tavistock Room (seats up to 72 cabaret, 40 boardroom, or 100 theatre style). The Bloomsbury Room was provided free for a 4-6pm session in one instance, though availability varies.

What are the catering options and restrictions?

In-house catering is mandatory - no external food and beverages are allowed due to contracts with their caterers. Standard packages include arrival tea/coffee/pastries, 2 tea/coffee servings, and 2-course chef's choice fork buffet lunch. A sustainable package option features locally sourced vegetarian/vegan lunch. Additional refreshments cost £4.45 + VAT per person per serving.

What are the minimum numbers and capacity restrictions for different rooms?

The Tavistock Room requires minimum numbers of 50 people for delegate packages (£72-77 + VAT per person). Foster & Bloomsbury Rooms were offered at a reduced rate of £500 + VAT (down from £935 + VAT) for smaller groups. The Brunswick Room accommodates maximum 29 people theatre style and would not be suitable for 30+ delegates.

Are charitable discounts available?

Yes, the venue offers discounts for charitable organizations. In one example, the Day Delegate package was offered at a reduced rate with £15 + VAT savings per person specifically for a Cancer Research UK-related event, acknowledging that funding was based on charitable contributions.