The Libraries at 12 Hay Hill

The Library Rooms cost £130 per hour (3-hour minimum) with a £1,000 minimum spend on food and drinks. The Lower Ground Round Room costs £90 per hour (3-hour minimum) with a £1,000 minimum spend. The Lounge requires a £2,000-£5,000 room hire fee plus £4,000-£7,000 minimum spend depending on event timing and size. The Bar has a £2,000-£3,000 room hire fee plus £4,000-£5,000 minimum spend.

The Library Rooms accommodate up to 18 guests, the Lower Ground Round Room seats up to 14 guests for private dining, The Lounge holds up to 60 guests in cabaret style, and The Bar can accommodate larger parties but specific capacity numbers aren't specified in available information.

A 13.5% service charge applies to all final food and beverage bills, as you receive a dedicated team member to assist with your event. This charge is in addition to the room hire fee and minimum spend requirements.

All food and beverage choices must be pre-ordered exactly one week prior to your booking date. This applies to all event spaces and is a mandatory requirement for all private events.

The Lounge includes projector with screen, sound system, 2 handheld microphones, lectern, flipchart, and laptop connection capability. Other spaces may have basic AV but specific equipment varies by room - confirm exact inclusions when booking your specific space.

Yes, pricing varies significantly by timing. For example, The Lounge costs £5,000 room hire for exclusive daytime access (15:00-21:00) but can be reduced to £3,500 if starting at 17:00. Evening events from 18:00-23:00 typically cost £2,000-£2,500 room hire depending on the space.

An optional late license until 02:00 costs an additional £500 for both The Lounge and The Bar. This extends access beyond the standard 23:00 closing time and must be arranged in advance.

The venue is closed on Saturdays and Sundays. All private events must be scheduled Monday through Friday, with no weekend availability for any of the event spaces.

Dates are typically held for one week while you decide (for example, a hold placed on Wednesday expires the following Wednesday). To proceed, you'll receive a contract and invoice, and bookings made through HireSpace require providing your direct email address for contract delivery.

Room hire fees include manned cloakroom service, furniture removal and setup to your specifications, security, and exclusive access to the designated space during your event hours. AV equipment usage is also included in most spaces.

The venue shows limited Thursday availability, particularly in November and December. Wednesday to Friday bookings appear most readily available, with Tuesday also being an option for most event spaces.

All room hire fees and minimum spend requirements are inclusive of VAT. However, the 13.5% service charge on food and beverages is additional, and optional services like late licenses (£500) or extended access hours may incur extra charges.