Business

Dining

Events

Events

What are the exact pricing structures for business meetings and conferences at 30 Euston Square?

Day Delegate Rate (DDR) packages start from £80-£106.80 per person excluding VAT for 8am-5pm hire, including room hire, sandwiches and finger food lunch, three refreshment breaks with organic teas and coffee, and filtered water. Evening hire ranges from £3,250-£12,000 excluding VAT depending on the space. Cross-period bookings (spanning both day and evening) cost £12,000 excluding VAT with a minimum food and beverage spend of £3,500.

What are the capacity limits for different meeting room configurations?

The Auditorium accommodates up to 300 people in theatre style. Individual meeting rooms range from 10-40 people in various configurations including cabaret, classroom, and boardroom styles. The State Rooms can handle up to 200 people for receptions or 120 for seated events. Multiple breakout rooms are available, with pricing starting at £1,050 per room excluding VAT.

What AV equipment is included and what are the mandatory technician costs?

Standard AV includes projector, screen, PA system with lapel and handheld microphones, stationery, and 1gbps Wi-Fi. The Auditorium features 4K cinema laser projector, 7.1 surround sound, and lectern with built-in screen. One AV technician is mandatory at £525-£630 per day, or two technicians required for larger events at £1,000-£1,200 per day excluding VAT.

How far in advance must bookings be confirmed and what are the payment terms?

For events within one week, signed contracts are required by 12:00 the day before to allow adequate planning time. Full payment is required prior to events with such short notice. Standard bookings require confirmation to hold dates, with spaces initially available on 'first option' or 'second option' basis until confirmed.

What catering upgrade options are available beyond the standard DDR package?

Standard DDR includes sandwiches and finger food lunch. Hot and cold buffet lunch upgrades cost £10 per person, or £12.60 per person for custom menu selections. Individual finger buffet items can be added for £1.50 per person. Post-conference receptions cost £24-£28.80 per person, and full reception packages with unlimited drinks start at £89-£118.80 per person excluding VAT.

Are there minimum spend requirements and how do they vary by space and time?

Day period minimum food and beverage spend is £3,100, evening minimum is £4,650, and cross-period minimum is £3,500 excluding VAT. For larger events requiring multiple spaces, minimum spends can reach £10,500 excluding VAT. These minimums are in addition to room hire charges and vary based on the specific spaces booked.

What are the standard operating hours and setup times for business events?

Day period operates 8:00am-5:00pm, evening period 6:00pm-11:00pm, with 5:00pm-6:00pm designated as turnaround time. Cross-period bookings spanning both periods incur higher charges. Setup access can be arranged from 8:00am for day events, with registration typically starting one hour before the main program begins.

What additional services and equipment can be hired for presentations and conferences?

Optional extras include perspex lectern with integrated monitor (£165 excluding VAT), stage with black carpet and skirting 6m x 2m (£475 excluding VAT), and media wall (£1,250 excluding VAT). Cloakroom attendant services are available, and the venue can arrange external suppliers like DJs through Spiral Entertainment with a 20% service charge, or clients can hire suppliers directly.

How many breakout rooms are available and what are their individual capacities?

Multiple breakout rooms are available with capacities ranging from 10-20 people each in classroom or theatre style setup. Minimum of 4-6 breakout rooms can be arranged for larger conferences, with individual room hire starting at £1,050 excluding VAT per room. Rooms can be configured for specific team sizes as needed for workshops and smaller group sessions.

What are the cancellation and space release policies?

Enquiries are automatically released if no response is received within a specified timeframe. Spaces held on option require confirmation to secure the booking. For events with tight timelines, the venue may require immediate decision-making, with some quotes valid only if confirmed within two weeks to secure promotional rates.