Business

Dining

Events

What are the room hire costs and minimum catering requirements for business meetings?

Room hire for ground floor spaces (National Grid and David Sainsbury rooms) costs £2,400 + VAT for 9am-5pm with a minimum catering spend of £1,000-£1,250 + VAT. First floor spaces (Al Qasimi and ERA Foundation) cost £4,600 + VAT for 9am-5pm with minimum catering spend of £4,000-£4,950 + VAT depending on guest numbers.

What AV equipment is included and what are the additional charges?

Standard AV includes 86-98″ plasma screens, PA system, one complimentary microphone, projector with 3m screen, and multifunctional LED wall lighting. Additional microphones cost £75 + VAT, and hybrid conference packages start from £3,000 + VAT. Technical support is included but extended technical staffing incurs additional charges.

What are the capacity limits for different room configurations?

Ground floor rooms accommodate up to 40 guests cabaret style, 80 theatre style, or 60 for standing reception each. The Al Qasimi room holds 180 theatre style, 100 cabaret, or 120 for seated dinner. The Michael Bishop Foundation room seats up to 50 guests and can accommodate overflow with screen streaming from the main room.

Are there any current promotions or discounts available?

Prince Philip House occasionally offers promotional rates, including a 15% discount on room hire that has been mentioned for certain bookings. However, these promotions appear to be time-limited and subject to availability, so it's worth enquiring about current offers when making your booking.

What catering options are available and can external caterers be used?

All catering is provided exclusively by in-house partner Company of Cooks - external catering is not permitted. Options include delegate packages starting from £65-£150 + VAT per person, featuring breakfast items, working lunches with sandwich selections, and various meeting refreshments throughout the day.

What are the standard event timings and can these be extended?

Standard daytime hire runs 9am-5pm, with evening hire available 6pm-11pm for £2,000-£3,000 + VAT depending on the space. Events typically need to conclude by 11pm, and timing flexibility depends on availability and may incur additional charges for extended hours.

How far in advance should bookings be made and what is the booking process?

The venue appears to accommodate both advance bookings and shorter-notice requests, with some events being quoted for the same week. The booking process involves initial availability checks, proposal reviews, and the venue offers flexibility to adjust proposals based on needs and budget requirements.

Are there accessibility features and transport links available?

All rooms are fully accessible and the venue is located on Carlton House Terrace near The Mall, within walking distance of Piccadilly Circus, Charing Cross, Embankment, and Green Park stations. The venue offers excellent transport connectivity for attendees traveling from across London.

What staging and presentation facilities are available?

The Al Qasimi room features a 6m x 2m accessible staging area, lectern, high-definition projector with 3m drop-down screen, and repeater screens. All rooms include integrated video camera and audio bar for 4K streaming, making them suitable for hybrid conferencing via Teams or Zoom.

Can the venue accommodate hybrid events and live streaming?

Yes, rooms are equipped with integrated video cameras and audio bars for 4K streaming or recording, ideal for hybrid conferencing via Microsoft Teams or Zoom. Hybrid conference packages are available from £3,000 + VAT, and technical support can be arranged for complex streaming requirements.