Business

Dining

Events

What are the room hire costs for business events and what's included in the base price?

Room hire varies by space: Carlton Room £1,500+VAT, Library Room £1,800+VAT, Terrace Room £1,400-£2,400+VAT, and Elizabeth Room from £4,800+VAT. All packages include basic AV (projector/screen, sound system, microphones, Wi-Fi), AV team support on arrival and on-call, and natural daylight in most spaces.

What are the capacity limits for different room setups for corporate training events?

Carlton Room: 105 theatre/48 cabaret, Library Room: 80 theatre/50 classroom/40 cabaret/32 boardroom, Terrace Room: 75 theatre/70 banquet, Elizabeth Room: 210 theatre/150 banquet/120 cabaret. The Library Room includes access to 3 additional private meeting rooms (Mall and Chandos for 12 boardroom, Prescott for 4 boardroom).

What are the mandatory catering minimums and typical costs per person?

Catering minimums vary by room: Carlton Room 55 people, Library Room 15 people, Terrace Room 55-70 people, Elizabeth Room 180 people. Day delegate packages range from £70-£98+VAT per person including room hire, full catering, and AV, while individual items like tea/coffee with biscuits cost £4.30-£4.45+VAT per person.

What are the standard access times and costs for extending hours?

Standard access is typically 08:00-17:00 for day events or 18:00-23:00/23:30 for evening events. Additional access from 7am or extending to 11pm costs £500+VAT per hour, subject to availability. Setup and breakdown time must be included within your hired hours unless you pay for additional access.

What AV equipment is included and what are the costs for additional technical support?

Basic AV is included: projector/screen or LED screens, sound system, 2-4 microphones, Wi-Fi, and AV support on arrival. Additional services cost extra: AV technician for 4 hours £400+VAT, additional hours £80+VAT each, external AV fee £500+VAT, extra microphones £45+VAT each, flipcharts £25+VAT.

Are external catering and vendors permitted for corporate events?

External catering is not permitted - all catering must be provided in-house by Vacherin. However, external AV suppliers can be used for an additional fee of £500+VAT. All vendor arrangements must be approved through the venue's events team.

How far in advance should corporate training events be booked and what is the hold policy?

The venue operates on a first-come, first-served basis with confirmed bookings taking priority. Provisional holds are offered for 5 working days, after which spaces are released to other clients. Popular dates fill up quickly, so booking well in advance is recommended, especially for larger spaces.

Which spaces offer private, uninterrupted access for confidential corporate meetings?

The Library area functions as a designated event space with no public access during events - no one can walk through while meetings are taking place. The Terrace Room provides exclusive use of the entire 6th floor with self-contained facilities, and the Elizabeth Room offers exclusive use of the 1st floor.

What are the weekend hire rates compared to weekday pricing?

Weekend room hire rates are significantly higher than weekday rates. For example, weekend hire starts at £3,500+VAT per day compared to standard weekday rates. The venue has indicated that budgets under £4,000 are considered low for weekend events.

What hybrid meeting capabilities are available for remote participants?

Hybrid event packages are available on request. The Library Room's private meeting rooms (Mall, Chandos, and Prescott) include plasma screens with integrated cameras and microphones, pre-configured for Teams and Zoom. Additional hybrid setup and technical support can be arranged for larger spaces.