Business

Events

What is the booking process and how far in advance should I submit my enquiry?

You need to complete a booking form which will be provided after your initial enquiry to enquiries@ovoarena.co.uk. The venue requires detailed information about your event type, requirements, and preferred dates before they can send a proposal. For live events and concerts, enquiries are handled by a separate programming team with a different contact process.

What are the venue hire costs for corporate events and meetings?

Based on recent quotes, venue hire ranges from £35,000-£60,000 plus VAT for live event days (up to 12 hours), with setup days costing £12,500-£20,000 plus VAT. Corporate events for 900 people were quoted £70,000 plus VAT for the live day and setup combined. Additional costs may apply for enhanced security, technical support, and production requests.

What capacity can the venue accommodate for different event layouts?

The venue can accommodate up to 3,000 guests for corporate events according to their description. Recent quotes show events ranging from 300 people in cabaret style to 5,000 for concerts, with theatre-style seating available for conferences. The flexible space allows for various configurations including cabaret, theatre, and exhibition layouts.

What catering options are available and what are the costs?

Catering packages include arrival tea/coffee with pastries, sandwich bag lunches at £40 per person plus VAT, and three-course dinners at £95 per person plus VAT. Continuous tea, coffee and water service throughout the day is available. Street food vans for lunch start from £35 per person plus VAT, and buffet-style options are also offered.

What technical and AV equipment is included in the venue hire?

The venue includes basic power, water, backstage Wi-Fi, and venue cleaning in the hire fee. However, specific AV requirements like screens, projectors, microphones, and sound systems appear to be additional costs that need to be specified in your requirements. Full technical support is available but pricing depends on your specific production needs.

What security and staffing is provided with the venue hire?

Standard venue hire includes front of house stewards, front of house security staff, dedicated Operations and Technical Managers, Medical and Fire Officer staff. Enhanced security, backstage security, and additional staffing are available as optional extras at additional cost depending on your event requirements and risk assessment.

How flexible are the event dates and what happens if my preferred date is unavailable?

The venue operates on a first-come, first-served basis with some dates held provisionally until confirmed. If your preferred date is unavailable, the venue team will suggest alternative dates or may direct you to find an alternative venue if no suitable dates are available. Weekend dates appear to be in higher demand, particularly for concerts and large events.

What are the setup and breakdown time allowances?

Setup typically begins at 6am on the build day, with events running during standard hours, and breakdown must be completed by 3am the following day. Setup days are charged separately at £12,500-£20,000 plus VAT for up to 12 hours. The venue allows flexible timing arrangements but charges are based on 12-hour periods.

Are there different contact points for different types of events?

Yes, corporate events and conferences are handled through the main enquiries team at enquiries@ovoarena.co.uk, while live music events and concerts are managed by a separate programming team. You'll be directed to the appropriate team based on your event type when you submit your initial enquiry.

What additional services and equipment can be hired?

Additional services include enhanced security, forklifts with drivers, additional draping and barriers, IT support, and production equipment. The venue provides rolling stages (60' x 40' x 6'), dressing rooms, production offices, and backstage crew catering areas. Specific requirements should be detailed in your booking form for accurate pricing.