Business

Events

What is the booking process and how far in advance should I submit my enquiry?

You need to complete a booking form which will be provided after your initial enquiry to enquiries@ovoarena.co.uk. The venue requires detailed information about your event type, requirements, and preferred dates before they can send a proposal. For live events, you'll be directed to complete a form and send it to their programming team at a specific email address.

What are the venue hire costs for corporate events?

Based on recent quotes, venue hire ranges from £35,000-£60,000 plus VAT for live event days (up to 12 hours). Set-up days cost £12,500-£20,000 plus VAT for up to 12 hours. A corporate event for 900 people was quoted £70,000 plus VAT including both set-up and live days.

What catering options and costs are available?

Catering packages include continuous tea/coffee service (£40 per person plus VAT for sandwich bag lunch), three-course dinners (£95 per person plus VAT), and street food options (from £35 per person plus VAT). Full day delegate rates are available including arrival refreshments, lunch, and afternoon breaks.

What capacity can the venue accommodate for different event layouts?

The main arena can accommodate up to 3,000 guests for corporate events with flexible layouts including theatre, cabaret, and exhibition configurations. The venue has uninterrupted floor space that can be configured for various formats, from intimate settings to large-scale conferences and exhibitions.

What technical and AV equipment is included in the venue hire?

Venue hire includes basic power, water, backstage Wi-Fi, and venue cleaning. However, specific AV requirements like screens, projectors, sound systems, and microphones appear to be additional costs that need to be specified in your requirements and will be quoted separately based on your technical needs.

What staffing and security is included in the hire cost?

The venue hire includes dedicated Operations and Technical Managers, front of house stewards, front of house security staff, medical and fire officer staff. Additional backstage security, enhanced front of house security, and extra staffing can be arranged at additional cost if required.

Are there restrictions on event dates or times?

The venue appears to have limited availability with some dates already provisionally held or confirmed for other events. Weekend dates seem to be in higher demand, and the venue requires flexibility on dates for many enquiries. Build access typically starts at 6am and de-rig must be completed by 3am.

What additional services and equipment can be hired?

Additional services include forklifts and drivers, additional draping and barriers, enhanced IT support, production equipment, and staging beyond the standard rolling stage (60' x 40' x 6'). The venue also provides 9 dressing rooms, 3 production offices, and backstage crew catering areas.

Can the venue accommodate exhibitions alongside conferences?

Yes, the venue can accommodate exhibition spaces alongside conference facilities. Recent quotes show capacity for 65-75 exhibition stands with 6ft tables, power and Wi-Fi access for all stands, combined with theatre-style seating for delegates in separate or the same space.

What are the payment terms and budget expectations?

Based on recent enquiries, budgets for corporate events range from £50,000-£300,000 depending on scale and requirements. The venue provides detailed quotes breaking down venue hire, catering, and additional services separately, all subject to 20% VAT. Specific payment terms are not detailed in the available information.