Room 101 at Leonardo Royal Hotel Birmingham

The venue has a maximum capacity limit, and events exceeding this capacity will be declined. When one customer requested numbers above the maximum capacity, they were referred to sister hotels including Hinckley Island and East Midlands Airport locations.

Full payment must be made no later than 2 weeks prior to arrival. Without full payment, the venue cannot guarantee access to the meeting rooms. Payment is required before a VAT invoice is provided after the event.

After receiving a proposal, you must sign and return the contract and terms and conditions within 3 working days. The venue holds space on a provisional basis for one week while you review the proposal.

Day Delegate Rate starts at £42.00 per person with a minimum of 20 people. This includes room hire, refreshment breaks with tea and coffee, LCD projector and screen, flipchart and pens, water, delegate lunch (12:00pm or 1:00pm sitting, 45 minutes maximum), and free Wi-Fi throughout the hotel.

Room hire supplements apply for specific requirements. Examples include £500.00 supplement for larger rooms to accommodate expo stands, £600.00 for dinner room supplements, and £750.00-£900.00 for specific room combinations like Room 106 & 108.

Private dining is available from £38.00 per person for a 3-course set menu with vegetarian/vegan options, served in a private dining room with pre-orders required. Coffee and refreshments can be provided for morning events (9am-12pm). Additional menu options cost £4.50 per item, per course.

Complimentary parking spaces may be offered as an incentive for bookings. One customer was offered 1 complimentary parking space when returning their signed contract promptly.

Standard AV equipment included in Day Delegate Rate: LCD projector and screen (or plasma screen via VGA/HDMI), flipchart and pens. Additional equipment like PA systems and microphones are available but may incur extra charges, as one customer decided to remove these items from their booking.

Meeting rooms are located on the 1st floor and include disabled access, natural daylight, climate control, and free Wi-Fi access throughout the hotel. All rooms have adjustable air conditioning and water provided.

After contract signing, you'll receive a countersigned contract and final details checklist to complete and return with payment. The venue provides courtesy calls within three working days of proposals and sends function sheets before events.