Events

What is the Day Delegate Rate and what does it include?

The Day Delegate Rate is £79.00 + VAT per person per day (quoted as £94.80 including VAT in some instances). This includes meeting room hire, three servings of tea and coffee with snacks (Chef's choice Mini Danish Pastries, Home Made Cakes, Cookies), three course buffet lunch, complimentary stage and lectern if required, Event Planners Office, bottled still and sparkling filtered water, stationery (pads, pencils), and Wi-Fi in meeting rooms and public areas.

How much does exhibition space cost and what are the room hire charges for breakout rooms?

Exhibition space is available at £5,000 + VAT per day. Three breakout rooms can be offered at £1,800 + VAT per day total. Some quotes show exhibition room hire at £6,000 including VAT, so pricing may vary depending on specific requirements and room configuration.

What are the capacity limits for different event layouts?

The venue can accommodate up to 500 people for plenary sessions, with the option to split this across two spaces with live streaming. For conferences, they regularly handle 250-300 delegates in various layouts including theatre, cabaret, and classroom styles. Exhibition space can accommodate 10-15 exhibitor stands alongside the main event space.

What AV equipment and technical support is included in the pricing?

Basic AV including stage, lectern, screen/projector, and microphones appears to be included in the Day Delegate Rate. More complex setups like PA systems with multiple microphones, comfort monitors, live streaming equipment, and dedicated AV technicians would incur additional charges. Technical support is available on-site during events.

Can the venue accommodate multi-day conferences and what are the arrangements?

Yes, the venue regularly handles multi-day conferences ranging from 2-3 days. They can provide consistent room setups across multiple days, with the Day Delegate Rate applying per person per day. For longer conferences, they can arrange various room configurations including main plenary spaces, multiple breakout rooms, and exhibition areas simultaneously.

What catering options are available beyond the standard Day Delegate package?

Beyond the standard package (three tea/coffee services and buffet lunch), the venue can provide arrival breakfast, additional refreshment breaks, bowl food/buffet dinners, and drinks receptions. They offer beer, wine, soft drinks, and can accommodate specific dietary requirements. Catering can be arranged in separate spaces from the main conference area.

What are the typical event timings and access arrangements?

Events typically run from 09:00-17:00, though the venue can accommodate earlier starts and later finishes. Access for setup is usually available from 08:30, with some flexibility for earlier access if required. Evening events can extend until 21:00, and the venue can handle both day conferences and evening networking/dinner events at the same location.

Is the venue suitable for accessible events and what facilities are available?

Yes, the venue can accommodate accessible events with step-free layouts, accessible toilets, and space for wheelchairs at dining tables with companions. They can provide quiet zones or sensory chill areas, early access for wheelchair users, and have experience with deaf events including loop systems and appropriate lighting for sign language interpretation.

What is the booking and payment process for events?

The venue requires event briefs including preferred dates, timings, layout requirements, catering needs, and AV specifications. They provide detailed quotes based on requirements, and contracts are typically required within 7 days. Payment terms usually involve a deposit (often 25% when over 3 months out) with the balance due closer to the event date.

Can the venue handle hybrid events and live streaming requirements?

Yes, the venue can accommodate hybrid events with live streaming capabilities. They can provide cameras, streaming equipment, dedicated Zoom technicians, and comfort monitors for speakers. The venue has experience managing both in-person and virtual attendees simultaneously, with appropriate technical support included in their service offerings.