Business

What is the Day Delegate Rate pricing and what does it include?

The Day Delegate Rate is £79.00 + VAT per person per day (quoted as £94.80 including VAT in some instances). This includes meeting room hire, three servings of tea and coffee with snacks (Chef's choice Mini Danish Pastries, Home Made Cakes, Cookies), three course buffet lunch, complimentary stage and lectern if required, Event Planners Office, bottled still and sparkling filtered water, stationery (pads, pencils), and Wi-Fi in meeting rooms and public areas.

What are the additional room hire costs for exhibition space and breakout rooms?

Exhibition room hire is £5,000 + VAT per day (quoted as £6,000 including VAT in some instances). Three breakout rooms can be offered at £1,800 + VAT per day total (quoted as £2,160 including VAT). These costs are in addition to the Day Delegate Rate and main meeting room hire.

What are the capacity limits for different room layouts?

The Business space can accommodate up to 500 people in theatre style layout. For cabaret style, capacity varies but quotes show arrangements for 250-300 people. The venue can also provide classroom layouts and has been quoted for events ranging from 50 to 400 delegates depending on the specific requirements and room configuration.

What are the typical event timings and access arrangements?

Events typically run from 09:00-17:00, though some quotes show 08:30-18:00 timings. Access for setup is generally available from 08:30 on the event day. For evening events, access can be arranged from 16:00-17:00 depending on requirements, with events running until 21:00-23:00 for networking receptions.

What AV equipment and technical support is available?

The venue provides complimentary stage and lectern as part of the Day Delegate Rate. Additional AV requirements mentioned in quotes include PA systems, microphones (goose neck and radio mics), comfort monitors, projectors/screens, and live streaming capabilities. Technical support and AV technicians can be arranged at additional cost, though specific pricing for AV packages is not detailed in the available information.

What catering options are available beyond the standard Day Delegate Rate?

Beyond the standard DDR catering (three tea/coffee services and buffet lunch), the venue can provide arrival breakfast, additional refreshment breaks, bowl food/buffet for networking events, and drinks receptions. Evening catering includes options for sit-down dinners, drinks packages with beer/wine/soft drinks, and welcome drinks, though specific pricing for these additional services varies by event.

Are there minimum numbers required for bookings?

Yes, minimum numbers of 60 people apply for Day Delegate Rate bookings. This minimum is consistently mentioned across multiple quotes and appears to be a standard requirement for accessing the DDR pricing structure.

What is the booking and payment process?

The venue requires a signed contract within 7 days of receiving it. For events over 3 months out, a 25% deposit is due upon signing. Payment terms appear to follow a staged approach, though complete payment schedules are not fully detailed in the available information. The venue holds provisional bookings for limited periods while contracts are finalized.

Can the venue accommodate hybrid events and live streaming?

Yes, the venue can support hybrid events with live streaming capabilities. Quotes mention provision for cameras, equipment for live streaming via Zoom Webinar, and dedicated technicians for streaming support. The venue has experience with events requiring both in-person and virtual attendance components.

What accessibility features and requirements does the venue meet?

The venue must be accessible as mentioned in event requirements, with step-free layouts available. Specific accessibility features include accessible toilets, space for wheelchairs at dining tables with companions, and the ability to accommodate early access for wheelchair users. The venue can also provide quiet zones or sensory chill areas when requested.