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What are the room hire costs and minimum spend requirements for Private Suite 10?

Private Suite 10 has a room hire cost of £2,000 inclusive of VAT. For events requiring catering, there are minimum food and beverage spend requirements that vary by event type - for example, a 40-person private dining event requires a minimum spend of £4,000 including VAT, exclusive of 10% service charge on food and beverage.

What is the maximum capacity for Private Suite 10 and what seating arrangements are available?

Private Suite 10 can accommodate up to 6 delegates in a boardroom setup. The space is individually designed and located in a private self-contained area on the mezzanine floor, making it ideal for intimate meetings and small corporate gatherings.

What AV equipment and technology is included with the space?

The suite includes LCD projector, screen, room control system, air conditioning with dimmer controls, and complimentary Wi-Fi connection. All meeting rooms at The May Fair Hotel are equipped with free Wi-Fi access as standard.

What are the booking terms and how long are quotes held?

Quotes are typically offered on a 'joint option' basis, meaning the space may be offered to multiple clients on the same dates on a first-come-first-serve basis. Rates are valid for 5 working days, after which Edwardian Hotels London reserves the right to re-quote.

Are there mandatory additional costs like security or service charges?

A 10% service charge applies to all food and beverage orders. For events over 50 guests, security is mandatory at £30 per hour with a minimum 6-hour requirement (1 security guard per 50-100 guests), though this likely wouldn't apply to Private Suite 10 given its 6-person capacity.

What catering options are available and can dietary requirements be accommodated?

The hotel offers flexible catering packages including Day Delegate Rates, Christmas packages, and bespoke menus. They can accommodate halal catering requirements and alcohol-free events. Catering can be tailored based on your specific needs and budget.

What are the access times and setup arrangements for events?

Access times vary by event type and can be arranged from early morning. For example, some events have access from 8:30am, while evening events may have setup access from 4pm. Specific access requirements should be discussed when booking to ensure adequate setup time.

Is there flexibility in pricing and what factors affect the final cost?

The minimum food and beverage spend provides flexibility to build a tailor-made package, but the actual spend could be higher depending on your requirements. Final costs depend on menu selection, beverage choices, duration, and any additional services required.

What is the hotel's location and transport accessibility?

The May Fair Hotel is located on Stratton Street in Mayfair, just down the road from Buckingham Palace and Bond Street's exclusive shops and restaurants. The central London location provides excellent transport links and is within walking distance of major attractions.

How far in advance should bookings be made and what is the enquiry process?

The hotel accepts enquiries well in advance, with some bookings being made for dates over a year ahead. The process involves submitting an enquiry with event details, receiving a proposal, and then confirming to place a provisional hold on the booking in their system.