Business

Dining

What is the maximum capacity for the Executive Suites and can they be combined?

The Executive Suites can accommodate up to 150 guests for a conference followed by a canape reception. The venue can combine up to 3 Executive Suites for larger events, with flexible seating arrangements available for different meeting formats including boardroom, theatre, and cabaret styles.

What are the venue hire costs and minimum spend requirements?

Venue hire for the Executive Suites ranges from £2,500-£7,000 plus VAT depending on the space and duration. There is a mandatory minimum catering spend of £3,000-£6,000 plus VAT on food and beverage, which is in addition to the venue hire fee. A security and cleaning fee of £500-£600 plus VAT is also required.

What catering packages are available and what do they include?

Premium Breakfast Meeting packages start at £32.99 plus VAT per person including baps, mini Danishes, yoghurts, fruit, juices and tea/coffee. Full Day Meeting packages are £90.20 plus VAT per person including breakfast, lunch and afternoon refreshments. Finger buffet lunches are available at £38.50 plus VAT per person with sandwiches, salads, quiches and beverages.

What AV equipment is included and are there additional costs?

The Executive Suites include built-in technology with screens, sound systems, and basic AV equipment. Professional technical support can be provided for events. More complex AV requirements like multiple microphones, large LED screens, or specialized equipment may incur additional costs which are quoted separately based on specific needs.

What are the booking lead times and hold policies?

Dates can be held on 1st option (confirmed booking) or 2nd option (provisional hold). The venue cannot offer spaces on 1st option until 8 weeks out from the event date. For events requiring City of London approval for private hire, additional lead time is needed for the approval process.

What are the setup and access times for events?

Standard business hours access is available for daytime meetings. For events requiring extensive setup, arrangements can be made for earlier access. Setup times vary depending on the complexity of the event, with simple meetings requiring minimal setup time and larger productions needing several hours.

Are there restrictions on event types or external suppliers?

The venue accommodates various business events including conferences, meetings, breakfast events, and corporate celebrations. External DJs and entertainment can be arranged. Specific restrictions on suppliers or event formats are assessed on a case-by-case basis during the planning process.

What happens if my event needs to be cancelled or rescheduled?

The venue works with clients to find alternative dates when possible. If the original date becomes unavailable, the events team will assist in finding suitable alternative dates or can provide referrals to other Rhubarb venues within their collection if 8 Bishopsgate cannot accommodate the requirements.

Is there flexibility in pricing for different event types or dates?

Pricing can vary based on the day of the week, with some discounted rates available for certain dates like Sundays. The venue may offer reduced venue hire rates for specific circumstances, such as a £4,000 discount mentioned for Sunday events, bringing venue hire down to £8,000 plus VAT.

What additional services are available beyond basic room hire?

Beyond room hire, the venue provides in-house catering, professional event planning support, technical assistance, and can arrange additional services like entertainment, specialized AV equipment, and bar services. A discretionary service charge of 13.5% is added post-event for catering services.