Business

Film and Photo

What are the venue hire costs for business meetings and corporate events?

The Council Room costs £1,650 (VAT exempt) for full day hire (8:30am-5:30pm) or £980 (VAT exempt) for half day hire. The Manufacturing Room costs £1,310 (VAT exempt) for full day hire or £870 (VAT exempt) for half day hire. Both Manufacturing Room and Whittle Room together cost £1,335 (VAT exempt) for half day hire (8:30am-1pm).

What are the capacity limits and seating arrangements for business spaces?

The Council Room accommodates up to 24 guests in boardroom style, 30 in hollow square, 40 in cabaret style, or 60 in theatre style. The Manufacturing Room holds 30 guests in boardroom style, 60 in theatre style, or 40 in cabaret style. With 40 guests, the Manufacturing Room can accommodate cabaret style, theatre style with space for AV, or boardroom style for up to 30 guests without AV or 28 guests with AV.

What audio-visual equipment is available and what are the costs?

For the Council Room: Full Hybrid package with 85" screen, HD camera, sound and microphones costs £275; 85" screen and soundbar only costs £165; Laptop costs £66; Lectern costs £22; Flipchart costs £22 each. For the Manufacturing Room: Screen and HDMI cable costs £83; Flipchart and pens cost £22 each. All AV prices are subject to VAT and include technical support from a specialized AV technician.

What catering options are available and what are the restrictions?

All catering is provided by Company of Cooks, their in-house caterer, with customizable packages. Day Delegate Rate packages start from £38.80 plus VAT per person, including arrival refreshments, mid-morning break, working lunch, and afternoon break. Guests can go off-site for food, but cannot bring external food back into the venue.

What are the standard operating hours and time extension costs?

Standard business hours are 8:30am to 5:30pm for full day hire, with half day options of 8:30am to 1pm or 2pm to 5:30pm. Time extensions are available at additional cost, though specific extension rates are not detailed in the available information.

How far in advance can bookings be made and what is the booking process?

The venue takes bookings up to 12 months ahead. The booking process involves placing a provisional hold on the space, followed by contracting when ready to confirm. Site visits can be arranged for viewing spaces before booking, with viewings available between 10am and 4pm on available days.

Are there any restrictions on external suppliers or equipment?

Any third-party AV suppliers must schedule a site visit with an OBW Technician to discuss setup requirements. They need to provide their own AV equipment with certification for current PLI & PAT Testing, and complete a Risk Assessment for the work. External food cannot be brought back into the venue.

What additional services are included with room hire?

Room hire includes space setup for your chosen configuration and catering needs within the room. AV packages include technical support from specialized AV technicians. Free tap water is provided, or bottled mineral water (still and sparkling) is available for £4.00 plus VAT per 750ml glass bottle.

What happens if the venue cannot accommodate my requirements?

If the venue cannot meet your specific requirements or budget, they will actively help find alternative venues. The venue has indicated they decline bookings that are very last minute and low budget, or when they don't have availability for fixed dates.

Are there minimum spend requirements or budget thresholds?

While specific minimum spend amounts aren't detailed, the venue has indicated they decline events that are "very last minute and low budget." Weekend events have a minimum hire charge of £6,000 (VAT exempt) for 8-hour access, though this applies mainly to weekend bookings rather than standard business meetings.