Events at Hard Rock Cafe Piccadilly Circus

A vibrant venue with rock memorabilia, stage, VIP booths, and full AV. Ideal for events up to 650.

From: £5000 per person

Capacity: Up to 650 guests

Events at The Londoner

A vast, pillar-less ballroom in a super boutique hotel, ideal for large receptions and events.

From: £105 per person

Capacity: Up to 800 guests

Dining at Kia Oval

A bright ground-floor event space with pitch views, ideal for dining and adaptable events.

From: £68.5 per person

Capacity: Up to 700 guests

Business at The Landmark London

A luxurious 5* Victorian hotel with a grand ballroom, ideal for large-scale elegant events.

From: £20000 per person

Capacity: Up to 500 guests

Business at The London Marriott Hotel Grosvenor Square

A large, versatile ballroom in a luxury hotel, ideal for conferences, exhibitions, and seminars.

From: £100 per person

Capacity: Up to 1000 guests

Business at The Dorchester

From: £130 per person

Capacity: Up to 1000 guests

Business at De Vere Grand Connaught Rooms

An opulent event venue in Covent Garden with a grand hall, art-deco style, and capacity for 1,500 guests.

From: £60 per person

Capacity: Up to 1500 guests

Events at Somerset House

A grand, iconic courtyard in a historic arts centre. Ideal for large-scale events.

From: £35000 per person

Capacity: Up to 1500 guests

Business at Southbank Centre

A spacious, flexible foyer with a brutalist aesthetic and river views. Ideal for large events.

From: £16500 per person

Capacity: Up to 1000 guests

How much deposit do venues require to secure a 500-delegate conference?

Most venues require a 25% deposit of the total hire fee or DDR guarantee, typically £1,250–£2,000, due on contract signing. The balance is often payable 4–6 weeks before the event.

What accessibility requirements apply to 500-delegate venues?

Under the Equality Act 2010, ensure step-free access, lifts to all levels, accessible WCs on each floor, hearing-loop in the main hall, wide signage in large print and designated wheelchair companion seating.

How much space per delegate is recommended for a 500-person conference?

Allow 1.5–2 sqm per person in theatre style, plus 30% extra for aisles, AV and staging. For 500 delegates plan 750–1,000 sqm. Allocate additional 150–200 sqm for registration, catering and four breakout areas.

How much parking should you arrange for a 500-person event in SW London?

Secure 100–150 car spaces onsite or within 200 m. Coach parking for 4–5 coaches is essential; many venues partner with local NCPs offering pre-booked bays. Confirm drop-off points near the main entrance.

What is the ideal breakout room configuration for 500 attendees?

Provide four rooms of 50–80 sqm to host 100 delegates each, fitted with AV ports, flipcharts and high-speed Wi-Fi. Locate them adjacent to the main hall to minimise transition times.

What is the typical day delegate rate for a 500-person conference in South West London?

Expect £55–£75 per head midweek in Zones 2–5, covering meeting space, buffet catering and standard AV. Premium packages with plated lunch or enhanced tech start at £80–£100 per delegate per day.

What AV infrastructure is essential for a 500-person conference?

Book two 5,000-lumen HD projectors with screens, a 24-channel audio mixer, four wireless handheld and two lapel mics, 500 Mbps dedicated Wi-Fi and livestreaming encoder. Include backup cables and an on-site AV technician.

Which South West London stations offer best access for 500 delegates?

Earl’s Court (District, Piccadilly), Hammersmith (Circle, Piccadilly, Hammersmith & City, District), Wimbledon (District, Tramlink, National Rail) and Clapham Junction (Overground, National Rail) handle high footfall and coach drop-off facilities.

Which room layouts work best for 500-seat conferences?

Theatre style fits 500 in 750 sqm; cabaret (6 per table) suits interactive sessions in 700 sqm. For networking, use banquet block seating (10–12 per table) in 500 sqm. Reserve 50 sqm for stage and speaker area.

How can you reduce waste at a large conference in South West London?

Choose venues with compostable crockery, set up clear recycling stations, use seasonal local catering and issue digital badges. Aim to divert at least 70% of waste by liaising with venue waste-management teams.