Conference Hotels in London

What is a conference hotel in London?

A conference hotel is simply a hotel that specialises in hosting conferences, events, and meetings, but also has rooms and standard hotel facilities too. Conference hotel venues are usually large properties with plenty of meeting space and the necessary audio-visual equipment to accommodate corporate events. Most conference hotels also offer on-site catering so that event planners can have everything they need all in one place, as well as being in great locations and having everything you could possibly need onsite.

If you're looking for a great conference hotel in London, Hire Space can help! We offer a completely free venue finding service, so contact us today to find out more!

How much does it cost to hire a hotel for my conference in London?

This is a difficult question to answer as it depends on a number of factors, such as the type of conference, its location, the time of year, what's included in your package and the length of the event. However, as a rough guide, you can expect to pay anything from £500 to £5,000 per day for a conference hotel in London.

Most conference hotels operate using DDR - or a Day Delegate Rate - whereby they charge a certain amount per perso, (on average about £80 pp per day in London) and this includes conference rooms hire, food and beverages, stationary, AV hire, wifi, and anything else needed for your conference during the day. It is quite rare for a conference hotel to simply charge venue hire, unless you’re holding different events such as award ceremonies or parties.

What are the pros and cons of hiring a conference hotel in London?

There are certainly pros and cons to hiring a conference hotel in London. These venues can be convenient for events organisers as they will have access to all the necessary facilities and services without needing to source them themselves - including hotel rooms for international guests. This may make it more straightforward to organise and may avoid hidden costs. However, this can make them an expensive choice compared to other venues where you can bring your own, cheaper suppliers. This is especially true during peak times and days of the week, such as Tuesdays to Thursdays.

Conference hotels in London offer a range of facilities and services that can be beneficial for events organisers. These can include catering (coffee breaks and lunch), audio-visual equipment, meeting rooms and event space. However, it is important to check what is included in the hire price before booking. Some conference hotels in London may also charge extra for items such as WiFi, parking and 24-hour access to the facilities.

The location of the conference hotel is another important consideration. Conference hotels in London are typically located in the city centre, which can be convenient for events organisers as it is easy to get to and from the venue (and to and from Heathrow airport or Gatwick airport) - making it as easy as possible for your delegates to get to you is essential. However, it is worth considering whether the event will take place during peak times, such as rush hour, as this can make it difficult for delegates to get to and from the venue. Consider staggering your arrival times or making the event times outside of rush hours.

Overall, choosing a conference hotel is often a great option for organisers looking to have everything in one place, and can work well for conferences with international guests, as all they have to do is step downstairs from their hotel room to get to your event! Hotels can also often organise transfers from the airport for your VIPs too. However, if you’re looking to plan a more creative, out-of-the-box corporate conference or meeting, a conference hotel (where most rooms look the same and are usually extremely practical over being particularly attractive spaces - obviously not the case for all hotels but for some more basic, budget hotels this is often the case) is perhaps not the best option. Weigh up what’s important to you and research plenty of options so you select the right venue for you.

Best conference hotels in London

If you're looking for the best conference hotels in London, you've come to the right place. Here at Hire Space, we specialise in events and know all the ins and outs of finding the perfect venue. Browse our full range of hotel conference venues in London and check out a couple of our favourites below!

Jury’s Inn Holborn

The conference and events centre at this hotel offer great facilities in an enviable location between London’s financial district and the West End. Offering lots of natural daylight, the spaces are flexible and versatile and the hotel offers an attractive DDR for up to 90 guests theatre style in the Perseus Suite.

The Chelsea Harbour Hotel

Adding a touch of glamour to your conference proceedings, this hotel in the heart of Chelsea is a gorgeous option for a conference for up to 500 delegates in their largest space.

Tavistock at The Bloomsbury

Close to the West End, this stunning Georgian hotel offers fantastic conference facilities for up to 200 delegates. This particular space is fully air conditioned with natural daylight, and is also often rented as a blank canvas space, meaning you can completely make the event your own.

The May Fair Hotel

This hotel is part of the Radisson Collection, meaning you know you’re in for a fantastic experience! This space can accommodate 220 delegates and is extremely elegant, offering top of the range AV facilities needed for a seamless conference, especially if you’re looking to take your conference hybrid.

Tower Suite at Hilton Tower Bridge

This venue is perfect for entertaining international guests, as it’s a stone’s throw from the iconic Tower Bridge! This is really well located and offers fantastic views and amenities for your conference. The Tower Suite boasts beautiful high ceilings and can accommodate up to 400 guests theatre style.

Things to consider when searching for a hotel conference venue in London

When searching for the perfect conference hotel in the capital, here are a few things to consider:

• The type of conference you're hosting and how many people will be attending (and how many of them will need rooms - sometimes you can get discounted rates if you’re booking a certain number of guest rooms as well as the conference space). Does the hotel has enough space to accommodate all your guests comfortably?
• Your budget. Ask what exactly is included so there are no hidden costs.
• Your preferred location. You'll want to pick a property that's centrally located and easy to get to so that your attendees can easily travel to and from the event.
• What facilities and services the conference hotel can provide. As well as this, consider the amenities that the conference hotel offers. Some things to look for include on-site restaurants, fitness centers, and business centers. These amenities can help make your event more enjoyable for your attendees and make it more likely that they'll have a positive experience!
• Whether the hotel and its event spaces is accessible for disabled guests.
• Whether the hotel operates their events in a sustainable manner- ask to see their policies!
• Support on the venue side. What kind of support do you need from the venue staff in order to run your event successfully? Make sure that the venue you choose has a team that is willing and able to help with everything from planning to on-the-day organisation.

For more information or for some help with planning your next conference in central London, get in touch with our event experts today and see how we can help you bring your vision to life. For more guidance, make sure to check out our comprehensive venue finding guide.