Events

What are the Day Delegate Package rates and what's included?

The Day Delegate Package is £69.00 per person (reduced from £99.00) with a minimum of 120 delegates. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day. All rates are inclusive of VAT and based on maximum 8-hour hire period from 09:00-17:00.

How does the booking hold system work and what are the confirmation requirements?

Bookings are held on a 'Joint 1st option' basis, meaning multiple clients can hold the same space simultaneously. The first client to confirm gets exclusive use if the contract is returned within three working days. If you don't confirm by the specified deadline, your booking will be automatically released to other interested parties.

What are the room capacities and layout options for the main event spaces?

The Milton Suite accommodates up to 200 delegates in theatre layout or 120 in cabaret layout, with no natural daylight but full air conditioning and accessibility. The Blackfriars Suite holds maximum 6 in boardroom layout. Leo's Balcony accommodates up to 100 people with a £4,000 minimum spend on food and beverage (50% must be spent on food).

What are the mandatory AV costs and technician requirements?

Basic projector and screen are included. Additional AV costs: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 (maximum 8 hours, mandatory if booking 2+ microphones), and External AV Supplier Fee £750. All prices include VAT.

What are the minimum spend requirements for drinks receptions and private events?

Leo's Balcony requires £4,000 minimum spend (50% on food). Sabine Rooftop Bar has minimum spends starting from £5,000 inclusive of VAT plus 12.5% service charge. For larger events, minimum spends can reach £7,000-£10,000 depending on the space and guest count.

What are the setup and breakdown charges for events?

Evening setup the night prior costs £2,000. De-rig from 5:30pm until 23:00 costs an additional £2,000. Standard events include complimentary access from 4pm on the day of the event. Hourly supplements and overnight hold charges may apply for extended periods beyond the standard 8-hour hire.

Are there any music and noise restrictions for events?

For outdoor events, loud music must be turned down at 8pm, with only soft background music allowed until 11pm. Events must end by 11pm (carriages at 11pm). If you want to play your own music, you must hire the PA system at £300.

What accommodation options are available and how should I book rooms?

Hotel accommodation is available upon request for event attendees. The venue can accommodate large groups with approximately 120 rooms available for multi-day events. Check-in and check-out dates should be specified when making your event enquiry to ensure room availability aligns with your event dates.

What catering spaces and dining options are included?

Refreshments are typically served in designated refreshment areas outside meeting rooms. Lunch can be served in Leo's Restaurant as a 2-course buffet or as working lunch (sandwiches with small hot items) in the refreshment space. Tea and coffee are served in the Kitchen area for smaller meetings.

What are the payment terms and contract requirements?

Contracts must be returned within three working days to secure your booking if you're on Joint 1st option. The venue requires specific confirmation deadlines (typically given 24-48 hours notice) and will automatically release spaces if no response is received by the stated deadline.