Screenings at The Inner Temple

A modern 120-seat lecture theatre in a historic venue, ideal for presentations and events.

From: £3436.8 per person

Capacity: Up to 120 guests

Business at Church House Westminster

Historic oak-paneled hall with Art Deco chandeliers, ideal for conferences and events up to 270.

From: £3400 per person

Capacity: Up to 270 guests

Weddings at RSA House

Atmospheric exposed brick vaults in a historic venue, perfect for intimate ceremonies or large parties.

From: £3589 per person

Capacity: Up to 220 guests

Weddings at {10-11} Carlton House Terrace

Elegant historic venue with versatile event spaces, ideal for weddings, receptions, and conferences.

From: £4825 per person

Capacity: Up to 150 guests

Events at 1 Wimpole Street

Elegant, versatile ground-floor event space for up to 200 guests with natural light and full accessibility.

From: £1200 per person

Capacity: Up to 200 guests

Business at IET Savoy place

From: £1550 per person

Capacity: Up to 120 guests

Events at Coin Street Conference Centre

Modern, flexible meeting rooms with hybrid capabilities and a roof terrace near South Bank.

From: £900 per person

Capacity: Up to 100 guests

Dining at Central Hall Westminster

A versatile dining space in a historic central London venue, ideal for corporate or private events.

From: £2500 per person

Capacity: Up to 100 guests

Events at The Royal Society

Elegant conference and reception space with park views and Venetian decor. Ideal for events.

From: £53 per person

Capacity: Up to 100 guests

Events at St Martin-in-the-Fields

Historic 18th-century crypt gallery with vaulted ceilings, ideal for receptions and banquets.

From: £1100 per person

Capacity: Up to 150 guests

Which questions to ask when booking a West End conference venue?

Ask about AV inclusions, seating capacities per layout, minimum DDR spend, deposit and cancellation terms, insurance requirements, staffing ratios, accessibility features and room hire hours. Request a sample contract and clarification on hidden fees.

How much floor area is needed for 100 delegates?

Conference seating typically requires 1.5 sqm per person. For 100 delegates allow minimum 150 sqm free floor area, plus 20% extra for aisles and AV staging, totalling around 180 sqm. Theatre style uses 1.2 sqm per head, cabaret style 2 sqm. Always request venue floor plans to verify capacity.

What breakout room capacity is ideal for 100-person conferences?

Provide at least two breakout rooms seating 20–30 delegates each (approx 40–60 sqm). This allows groups of 5–8 for focused workshops. Confirm rooms have natural light, AV connectivity and mobile tables for quick reconfiguration.

What insurance coverage is required for a 100-person conference?

Organisers should hold Public Liability insurance of at least £5 million covering property damage and personal injury. Consider Event Insurance to cover cancellation, adverse weather or speaker no-shows. Premiums typically run at 1–2% of total event cost.

What is the average day delegate rate for 100 attendees in West End?

Day delegate rates range from £55–£75 per head for standard packages, £75–£120 for premium. This covers meeting room hire, two refreshments, buffet lunch and basic AV. Confirm if VAT, service charges or minimum spends apply.

How early should I book a West End venue for 100 attendees?

Secure your venue 4–6 months in advance for midweek dates to ensure availability and best rates. For peak seasons (Sept–Nov, Feb–Apr), aim for 6–9 months lead time. Bookings within 3 months risk limited options and higher costs.

What AV requirements should I request for a 100-person conference?

Ensure at least dual 4K projectors with 3×2 m screens, lapel and handheld microphones, mixing desk and 200 Mbps dedicated wired internet. Include HDMI and wireless clicker. Confirm backup equipment onsite and budget £500–£800 for full-day AV technician support.

What catering options suit a day-long conference for 100 people?

Opt for a hot buffet lunch with 2–3 options—meat, fish and vegetarian—priced around £20–£30 per head. Include tea/coffee stations with biscuits every 90 minutes, plus a mid-morning pastry break and afternoon snack (£5–£8 per person). Always label dietary options clearly.

What additional costs should I budget for AV and catering?

Beyond DDR, allocate an extra 10–15% of total DDR for specialist AV (approx £15–£25 per person) and £5–£10 per head for mid-morning and afternoon refreshments. Include £200–£400 technician fees and a 12.5% service charge.

Which Tube stations serve West End conference venues?

Key stations: Covent Garden (Piccadilly line) within 5 min walk; Leicester Square (Piccadilly & Northern) 7 min; Tottenham Court Road (Central & Elizabeth) 10 min. All have step-free access on at least one line and are serviced by multiple bus routes.