Events at Hard Rock Cafe Piccadilly Circus

A vibrant event space with a central bar, stage, and AV facilities. Seats 320 or 450 standing.

From: £15000 per person

Capacity: Up to 450 guests

Events at St Mary's Marylebone (Venue Hire)

A versatile, historic venue with modern tech, ideal for conferences, launches, and performances.

From: £6500 per person

Capacity: Up to 600 guests

Events at Pyro

From: £5000 per person

Capacity: Up to 650 guests

Events at Park Plaza London Riverbank

A versatile event space in Central London with a private bar, cloakroom, and capacity for 180 guests.

From: £79 per person

Capacity: Up to 660 guests

Business at O'Neill's Wardour Street

A versatile 400-capacity event space in Soho with AV equipment, stage, and bar. Ideal for parties and screenings.

From: £20000 per person

Capacity: Up to 400 guests

What AV equipment is standard in terrace hire?

Most terraces include a basic PA system (1 kW), two wireless microphones and up to 4 A power outlets. Advanced hires offer 5 kW sound, uplighters, projector/screen or LED wall. Clarify power capacity (single vs three-phase) and cable routes before booking.

Which NW London areas have best tube access for 300 attendees?

Zones 2–3 hubs like Wembley Park (Jubilee & Metropolitan lines), Kilburn (Jubilee) and West Hampstead (Jubilee, Overground) offer step-free routes. Ensure venue within 5–10 min walk and coordinate group travel using contactless caps (£6.80 daily).

How many staff are needed for a 300-guest reception?

For professional service, book 1 server per 20–25 guests (12–15 staff). Add 2 bar staff per 75 guests (4 total) and 2 security personnel. Include 1 event manager and 1 AV technician. Always confirm with caterer for bespoke service levels.

How much does an outdoor terrace in NW London cost for 300 people?

Expect a minimum hire fee of £6,000–£10,000 weekdays and £8,000–£15,000 at peak weekends (Fri–Sat). This usually includes basic furniture, standard AV (PA, two wireless mics) and staffing. Premium packages with lighting, video screens and bespoke furniture can rise to £20,000+. Always confirm deposit (25% of hire) and final balance terms.

What is the latest licensable hour for outdoor terraces in NW London?

Standard licensable hours run to 11 pm for outdoor areas. Some boroughs (e.g., Brent, Camden) allow up to midnight in summer with a Temporary Event Notice. Confirm local council policies to avoid noise-abatement issues.

What is the typical minimum hire period for a 300-guest terrace?

Most venues require a 5-hour minimum (including set-up/clear-down). Peak weekend hires often demand a 6–8 hour block. Early starts (from 10 am) or late finishes (after 11 pm) may incur £500–£1,000 extra per hour.

How much does staffing cost for a 300-guest outdoor event?

Budget c.£25–£35 per server per hour and £30–£45 per bartender per hour. Security runs £20–£30 per person per hour. For a 6-hour event with 15 servers and 4 bar staff, estimate £3,000–£4,500 total.

How to plan rain contingency for an outdoor terrace event?

Always include 15–20% of your budget for cover—marquees cost £60–£100/m². Choose peaked or louvre-roof structures to avoid water pooling. Confirm side-panels, heating (infrared or propane heaters at £50–£75 each) and safe power routing. Test drainage and consider floor ramps for level access.

What licences are required for 300-person outdoor events?

You need a Temporary Event Notice (TEN) for alcohol and regulated entertainment, valid up to 500 guests. Apply via your local council at least 10 working days before—fee c.£21 per TEN. Extend licensable hours? Submit a Minor Variation or full Premises Licence application 28 days prior.

How much outdoor space is needed per guest on a terrace?

Industry standard is 1.5–2 m² per person for standing receptions (450–600 m² total). For a seated dinner with dancefloor, allow 2.5 m² (750 m²). Always add 10% for circulation aisles and service access.