Business

Events

What are the venue hire costs for The Postal Museum spaces?

The Postal Museum and Courtyard costs £8,250 + VAT with access from 14:00, guest arrival from 15:00, and departure at 23:00. Mail Rail costs £5,500 + VAT for evening events (17:00 access, 18:00 arrival, 23:00 departure) or £6,000 + VAT for some events. For daytime events requiring museum closure, Mail Rail costs £20,000 + VAT (09:00-17:00 Tuesday-Sunday) or £5,500 + VAT on Mondays when the museum is closed.

What are the capacity limits for each space?

The Postal Museum and Courtyard accommodates up to 120 standing reception. Mail Rail has capacity for up to 275 standing reception, up to 200 seated theatre style, or up to 150 seated dinner. Learning Space A holds 40 seated cabaret or 60 theatre style.

What additional costs should I budget for beyond venue hire?

Extended hours cost £500 + VAT per hour beyond standard times. The Mail Rail train experience costs £1,500-£2,000 + VAT for a 3-hour slot with trains departing every 10 minutes (up to 20 guests per train). All catering, production, floristry, and entertainment must be provided by accredited suppliers at additional cost.

What are the standard event times and setup access?

The Postal Museum and Courtyard provides access from 14:00 for setup with guest arrival from 15:00 and departure at 23:00. Mail Rail offers access from 17:00 for evening events with guest arrival at 18:00 and departure at 23:00. Learning Space A has a day rate structure.

Can I use my own suppliers for catering and services?

No, all catering, production, floristry, entertainment and other services must be provided by The Postal Museum's accredited suppliers only. The venue provides a list of approved suppliers and offers guidance on supplier selection and can make initial enquiries on your behalf.

What is the booking process and payment schedule?

To secure a booking, you must complete a booking form and pay a 50% deposit. The remaining 50% is payable 60 days before the event. The venue can put dates on hold while you make your decision.

When can I schedule a venue viewing?

Viewings are offered Tuesday-Friday between 9am-5pm and Monday subject to availability. You meet in The Postal Museum Welcome Space and can arrange to see the spaces and discuss your event requirements with the team.

What happens if I need the venue during museum opening hours?

If you require Mail Rail during museum opening hours (Tuesday-Sunday), you must pay for a full buyout at £20,000 + VAT as this requires closing the museum to public visitors. This cost is based on lost ticket sales and cafe revenue.

Are there restrictions on event types or activities?

The venue can accommodate various event types including fashion shows, corporate receptions, conferences, product launches, and award ceremonies. Mail Rail can facilitate both boardroom and classroom style table setups, and the space has industrial architectural features with countless branding opportunities.

What AV equipment and facilities are included?

Learning Space A includes a projector with audio and a lectern. For other spaces, AV equipment must be arranged through accredited suppliers. The venue mentions AV support is available but specific equipment and costs would need to be arranged separately through approved vendors.