Business

Events

Film and Photo

What are the room hire costs and minimum spend requirements for different spaces?

Room hire varies by space: Council Chamber £1,000-£1,200 + VAT, Dorchester Library £2,000-£2,700 + VAT, and Wolfson Theatre included in day delegate rates. The venue requires a minimum spend of £2,000 + VAT for most bookings, with some events requiring 70-person minimums for dining packages.

What are the day delegate rates and what do they include?

Day delegate rates range from £84-£105.60 + VAT per person depending on the event size and requirements. DDR includes main room hire, private catering room hire, 3 refreshment breaks with hot and cold drinks, lunch (hot fork buffet, bento boxes for up to 100 people, or bowl food), dedicated event manager, complimentary cloakroom, and Wi-Fi.

What are the capacity limits for the main event spaces?

The Wolfson Theatre accommodates up to 300 people in auditorium seating, Dorchester Library holds 180 in theatre style, Council Chamber fits 100 in theatre style, and smaller rooms like Linacre and Sloane accommodate up to 50 people each. Minimum guarantees typically start at 70-200 delegates depending on the package.

What are the standard access times and additional charges for early setup?

Standard access is from 7:00am complimentary, with events typically running 9:00am-5:00pm. Earlier access from 5:00am costs £250 + VAT per half hour, overnight setup after 11:00pm is available subject to quotation, and catering requests before 8:00am incur an additional £250 + VAT per hour charge.

What AV packages are available and what do they cost?

The Theatre AV package costs £2,000 + VAT and includes 12,000 lumens projector, projection screen, conference lectern, confidence monitors, laptops, PA system, 12 microphones, lighting rig, Zoom/Teams capability, and expert technical support from 8:00am-5:00pm. Smaller rooms have plasma screens available for £150 + VAT.

What catering options and pricing are available for events?

Three-course dinner with half bottle of wine costs £70-£89.40 + VAT per person. One-hour drinks reception (beer, wine, soft drinks, nibbles) costs £22-£26.40 + VAT per guest. BBQ and pizza packages are available for garden events at £69 + VAT minimum spend per guest for 3-hour events with unlimited drinks.

Are there restrictions on event content or activities?

The venue requires knowing the event topic to ensure it adheres to Royal College of Physicians values. Inflatables are not permitted in the garden areas. The venue is closed for refurbishment during the entire month of August, and tickets cannot be sold at the door - all must be pre-ordered.

What are the booking and payment procedures?

The venue offers first option holds on dates, but if another enquiry comes in, you have 48 hours to make a decision or your booking moves to a second option waitlist. Specific payment terms and deposit requirements are not detailed in the available information, but decisions are required quickly when competing bookings arise.

What spaces are available for garden events and outdoor activities?

Garden and medicinal garden spaces are available for hire at £2,500 + VAT with a minimum spend of £69 + VAT per guest. These spaces are suitable for BBQ parties and pizza events with 3-hour unlimited drinks packages, but inflatables are prohibited and the venue is closed for the entire month of August.

What additional services and facilities are included or available?

Included services comprise dedicated event manager, complimentary cloakroom, Wi-Fi, and access to the museum. The venue is fully accessible with no alternative routes required, located at 11 St Andrews Place in Regent's Park with easy transport links, and offers exhibition space in rooms like Osler and Long Room for sponsor displays.