Business

What are the room hire rates and discount structure for business events?

Room hire rates vary by space: Grand Hall £8,000 per day, MBA Classroom £6,000 per day, Executive Classroom £5,000 per day, and Collaboration Forum £3,000 per day. The venue offers Booth discounts of 25-50% depending on the booking, with some quotes showing 25% discount (making Grand Hall £6,000) and others showing 50% discount (making Grand Hall £4,000). All room hire is VAT exempt.

What capacity limits apply to each meeting space and layout options?

Grand Hall accommodates 160 in round tables, 200-240 in theatre style, or 300 standing. MBA Classroom holds 104 in classroom style, Executive Classroom seats 52 in classroom style, and Collaboration Forum accommodates 50 in round tables or theatre style. The 1st Floor Lounge can handle 210 in cabaret, 240 in rounds, or 350 theatre/standing for catering purposes.

What AV equipment is included with room hire and what are additional costs?

All rooms include comprehensive AV: multimedia projectors, built-in hybrid cameras, microphones (handheld and lapel), ceiling speakers, Cisco video conferencing panels, HDMI connections, and wireless presentation capabilities. Additional AV services cost extra: Digital Lectern £600+VAT per day, Dedicated IT Tech £600+VAT per day (9am-5pm), and Stage (4m x 2m) £400+VAT per day.

What are the standard operating hours and booking timeframes?

Standard event hours are 9am-5pm, though some quotes show flexibility for 8am-6pm or custom timing. The venue offers 15 minutes complimentary IT support from 9am to help with setup. Events can run from 8:30am start times, and some evening events extend beyond standard hours.

What catering options and pricing are available through the venue?

Catering is provided by Finotaste with set menus: Continental Breakfast £15+VAT per person, Sandwich Lunch £25+VAT, Finger Buffet £27+VAT, Fork Buffet £30+VAT, Tea/coffee £4+VAT per serving, All-day package £45+VAT, Canapes £25+VAT, and 2-hour drinks package £25+VAT per person. Tea/coffee is only available as an add-on to other catering.

What are the booking hold policies and contract requirements?

The venue typically offers availability on "1st option but not holding" basis, meaning dates are available but not reserved without a contract. For competitive situations, they may give existing clients 48-hour notice if another client is ready to contract. Specific contract terms and deposit requirements are not detailed in the available information.

Can clients bring their own equipment and what technical specifications are available?

Clients can supply their own extension leads and adaptors - one quote mentions providing 20 extensions and 20 adaptors (US to UK and EU to UK). The venue has 1Gbps fiber-optic connection with 100Mbps backup, hard-wired ethernet ports available, and HDMI laptop connections in all rooms for client equipment integration.

What additional services and fees should be budgeted for business events?

Beyond room hire and catering, budget for: Manned cloakroom £25+VAT per person per hour (unmanned available free), dedicated IT support £600+VAT per day if needed beyond the 15-minute complimentary setup, and staging/lectern rentals if required. The venue is fully hybrid-enabled, so virtual meeting capabilities are included in base room hire.

What are the cancellation policies and date flexibility options?

Specific cancellation policies are not detailed in available information, but the venue shows flexibility with date changes and multiple date options in quotes. They accommodate requests for alternative dates when original preferences aren't available, and some clients have successfully changed dates during the booking process.

Are there any restrictions on event types, timing, or vendor requirements?

The venue appears to accommodate various business event types including conferences, training sessions, board meetings, and corporate away days. No specific restrictions on vendors or event types are mentioned, though the venue does provide preferred catering through Finotaste. Setup times and breakdown periods are not explicitly detailed in the available information.