Business

Events

What are the room hire costs for the main spaces and what discounts are available?

Grand Hall costs £8,000 per day, MBA Classroom £6,000 per day, Executive Classroom £5,000 per day, and 1st Floor Lounge £3,600 per day. The venue offers Booth discounts ranging from 25% to 50% depending on the booking, reducing costs significantly - for example, Grand Hall with 25% discount becomes £6,000 per day.

What are the capacity limits for different room layouts in the main spaces?

Grand Hall accommodates 160 in round tables, 200-240 in theatre style, or 300 standing. MBA Classroom holds 104 in classroom style, Executive Classroom seats 52 in classroom style, and 1st Floor Lounge can accommodate 210 in cabaret, 240 in rounds, or 350 in theatre/standing configuration.

What AV equipment is included with room hire and what are the additional AV costs?

All rooms include comprehensive AV: Grand Hall has 1 multimedia projector, 3 hybrid cameras, 6 handheld and 6 lapel microphones, 22 ceiling speakers, and Cisco video conferencing. Additional costs include Digital Lectern at £600+VAT per day, dedicated IT tech at £600+VAT per day, and stage (4m x 2m) at £400+VAT per day.

What are the catering options and pricing from the preferred supplier Finotaste?

Finotaste provides Continental Breakfast at £15+VAT per person, Sandwich Lunch at £25+VAT, Fork Buffet Lunch at £30+VAT, Tea/coffee at £4+VAT per serving, All day catering (3 tea/coffee + Fork Buffet) at £45+VAT per person, and 2-hour drinks package (unlimited beer, wine, soft drinks) at £25+VAT per person.

What are the standard event hours and any restrictions on timing?

Standard event hours are 9am-5pm, though some quotes show flexibility with 8am starts and events running until 6pm. The venue offers 15 minutes complimentary IT support from 9am to help with setup, and events can be extended beyond standard hours with additional arrangements.

What is the booking process and how far in advance should events be booked?

The venue operates on a first option basis without holding dates until contracts are signed. Site visits can be arranged and are often combined with lunch or brunch. For popular dates, the venue may give existing clients 48-hour notice if another client is ready to contract immediately.

Are there any mandatory additional services or hidden costs beyond room hire?

Room hire is VAT exempt, but catering and additional services incur 20% VAT. Manned cloakroom costs £25+VAT per person per hour (unmanned available free). All rooms include WiFi (1Gbps fiber-optic with 100Mbps backup), air conditioning, natural daylight, and basic AV equipment at no extra charge.

What hybrid and technical capabilities are available for virtual attendees?

Every room is hybrid-enabled with built-in cameras (3 in Grand Hall, 4 in MBA Classroom, 3 in Executive Classroom), Cisco video conferencing panels, HDMI laptop connections, Air Media wireless presentation for mobile devices, and hearing induction loop kits. The venue has 1Gbps fiber-optic connection with 100Mbps backup.

Can clients bring their own equipment and what technical support is provided?

Clients can supply their own extension leads and adaptors, though the venue can provide 20 extensions and adaptors (US to UK, EU to UK) if needed. Hard-wired ethernet ports are available, and 15 minutes of complimentary IT support is included from 9am, with dedicated IT technician available for £600+VAT per day.

What breakout room options are available and how are they priced?

Collaboration Forum accommodates 50 people at £3,000 per day (with 50% discount = £1,500), Executive Classroom seats 52 at £3,000 per day (with discount = £1,500), and 15 study rooms accommodate 8 people each at £400 per room per day. All breakout rooms include AV equipment and can be combined with main spaces.