Business

Dining

Events

What are the venue hire rates and what's included in the base price?

Venue hire rates vary by building and day of week. For 10 Carlton House Terrace (Council Room, Barnard Room, Radhakrishnan Room): weekday hire from £4,825 VAT exempt, weekend hire from £7,175 VAT exempt, both from 2pm until midnight with supplier access from 12pm. For 11 Carlton House Terrace (Gallery, Music Room, Beatrice Webb Room): same pricing structure applies. Individual room hire ranges from £1,100-£3,100 VAT exempt depending on room and duration.

What are the maximum capacity limits for different event formats?

Maximum seated capacity for ceremony and dinner is 100 guests in the Beatrice Webb Room. For standing receptions, the Reading Room holds up to 70 guests, while larger spaces can accommodate up to 150 guests standing. The Music Room alone is not suitable for dinner and drinks for 50+ guests and requires booking an additional room.

What are the mandatory catering requirements and minimum spends?

All catering must be provided by exclusive partner Searcys. Evening events have a minimum spend of £1,000 + VAT. Three-course dinners cost £66.50 + VAT per person, with wine packages from £17-£27 + VAT per person. Catering before 8am incurs an additional £300 + VAT per hour charge.

What are the supplier restrictions and approval requirements?

The venue maintains detailed lists of Approved Suppliers for Audio Visual, Production, and Floristry, plus Recommended suppliers. Use of any third-party suppliers outside these lists must be agreed in writing by the venue management. All external suppliers must go through a formal approval process before booking confirmation.

What deposit and payment terms apply to bookings?

Upon signing the hire agreement, a 50% deposit invoice is generated and must be paid before booking confirmation. Clients must wait to receive the official invoice before making payment and quote the invoice number. PO numbers must be provided before deposit invoice generation to avoid booking confirmation delays.

Are there seasonal pricing variations or special offers available?

Yes, the venue offers seasonal promotions. A winter offer provides £1,000 discount on venue hire for weddings taking place in October or November 2025. December is noted as a very busy period with all bookings operating on a first-to-confirm basis, suggesting premium pricing during peak Christmas party season.

What are the booking lead times and availability policies?

December bookings operate on a first-to-confirm basis due to high demand. The venue requires full contact details to process enquiries, with additional details requested upon proceeding to booking. Staff work flexible hours and may not reply between 9am-5pm, with urgent enquiries directed to call 0207 969 5224.

What room combinations are recommended for different guest numbers?

For 40-50 guests: Music Room requires additional room for dinner/drinks. For 55-70 guests: Council Room and Barnard Room combination recommended. For 100+ guests: Beatrice Webb Room for dining (max 100 seated) or split between Beatrice Webb and Radhakrishnan Rooms with Gallery/Music Room for drinks and dancing.

What are the Christmas party package options and pricing?

Festive Dinner & DJ package costs £145 + VAT per person with minimum 55 guests. Includes: sparkling wine on arrival, 3-course dinner, ½ bottle house wine per person, unlimited mineral water, tea/coffee/mince pies, post-dinner nibbles, manned cloakroom, poseur tables, Christmas crackers, bar facilities, background music, and DJ from Blank Canvas Entertainment.

What additional fees and charges should be budgeted for?

Additional costs include: late catering fee £300 + VAT per hour after 11pm, manned cloakroom (price on request), catering service before 8am £300 + VAT per hour, dancefloor mandatory for carpeted rooms £795 + VAT, and stage hire £350 + VAT. Service charge is complimentary for most services.