Business

What are the room hire rates and minimum booking requirements for business meetings?

Room rates vary by space: Dame Deirdre Hine room £990 per day (36 capacity classroom), Marcus Beck Library £900 per day (30 capacity U-shape), Heritage Centre £440 per day (17 capacity boardroom), and Wheatley Room £1,800 per day (72 cabaret/80 theatre/38 boardroom). Weekend bookings require a minimum spend of £3,000 plus VAT. All prices are subject to VAT and quotes are valid for 5 days only.

What are the minimum catering numbers and costs for business events?

Minimum catering numbers are 15 people for most rooms, with some requiring 30 people minimum. Tea/coffee with biscuits costs £4.30 per person per serving, working lunch is £26.25 per person, and working lunch packages (including 3 tea/coffee breaks) are £38.85 per person. External food and drink are not permitted in the venue.

What AV equipment is included and what are the additional hire costs?

Most rooms include LCD screens and some include video conference kits. Additional equipment costs: laptops £150, video conference kit £90 (where not included), flipchart with pens £40, PA system with 2 handheld microphones £250, and AV technician support £950 for full event coverage. Hybrid packages start from £1,000.

What are the venue's operating hours and access restrictions?

The venue operates during standard business hours with events typically running 08:00-17:00 for day meetings. Evening events can run until 22:00 maximum, with service ending at 22:00 to allow guest departure. Access outside these hours may not be available and the venue is closed on certain dates.

Are there any special temperature or environmental restrictions for certain rooms?

Yes, the Heritage Centre is temperature controlled at exactly 20°C to preserve antique books in storage, and this temperature cannot be altered. The room holds rare medical history books from the RSM's archive in glass cabinets, making it unsuitable for events requiring different climate conditions.

What is the booking process and how long are spaces held?

Quotes are valid for 5 days and spaces are not automatically held during the quotation period. If you want a temporary hold placed on your preferred space, you must specifically request this from the sales team. Site visits can be arranged to check room suitability before booking confirmation.

What room layouts and capacities are available for different meeting formats?

Room capacities vary significantly by layout: Heritage Centre seats 17 boardroom style, Marcus Beck Library accommodates 30 in fixed U-shape, Dame Deirdre Hine room holds 36 classroom/60 theatre/34 boardroom, and Wheatley Room can accommodate 72 cabaret/80 theatre/38 boardroom style. Some rooms have fixed layouts that cannot be changed.

Are there connectivity options for live streaming and remote participants?

Yes, rooms have ethernet ports available and video conference kits are included in some spaces or available for £90 hire. The venue offers hybrid packages starting from £1,000, live streaming options, and Wi-Fi access. Some rooms specifically mention ports around the room for camera connections.

What are the policies on multi-day bookings and extended training courses?

Multi-day bookings are available with daily rates applied (e.g., Dame Deirdre Hine room £990 per day for 13 consecutive days including weekends). However, the venue may decline requests for extended periods like 4-week training courses running Monday-Friday, as this type of long-term booking may not be accommodated.

What catering packages are available for full-day corporate events?

Working lunch packages at £38.85 per person include 3 tea/coffee breaks plus working lunch. Individual items include: tea/coffee with Danish pastries £6.00, fresh fruit platters £4.50, and various cake selections £3.50 per item. All catering is charged per person per serving with minimum numbers applying.