Business

Film and Photo

Screenings

What are the exact room hire rates and minimum spend requirements for the Guy Whittle Auditorium?

The Guy Whittle Auditorium (298 theatre capacity) is included in the Day Delegate Package at £99.00 + VAT per person for Tuesday-Thursday or £93.00 + VAT for Friday-Monday in 2026. The minimum booking is 180 delegates, making the minimum spend £16,020 + VAT for weekdays or £15,066 + VAT for weekends. Weekend hires require a minimum booking of £3,000 + VAT for room hire only.

What AV equipment is included with the Guy Whittle Auditorium hire?

The auditorium includes a 4K HD projector, vibrant LED lighting, immersive sound system, and a dedicated AV technician for the entire event. There's an AV technician booth at the back for expert technical support. Additional equipment like PA systems with handheld microphones (£250), hybrid packages for streaming (£1,000-£3,240), and laptops (£150) are available for hire.

What are the venue's operating hours and latest finish times?

The venue operates with standard daytime hours, with evening events available until 10pm maximum. Service ends at 10pm to allow guests to wind down for departure. Evening receptions can run from 6:30pm-10pm, and the venue is closed on certain dates throughout the year.

What catering is included in the Day Delegate Package and what are the minimum numbers?

The Day Delegate Package includes arrival tea/coffee with Danish pastries and fruit salad, mid-morning tea/coffee with biscuits and fruit, standing hot or cold fork buffet with salads/tea/coffee/juices, and afternoon tea/coffee with sweet bites and fruit. The package requires a minimum of 180 delegates and all catering has minimum numbers of 90 people for individual items.

Can external food and drink be brought into the venue?

No external food or drink is allowed into the venue. All catering must be provided by the in-house kitchen and catering team. This policy applies to all events regardless of size or type.

What are the booking procedures and quote validity periods?

Quotes are valid for 5 days only. The venue does not automatically hold space when providing quotes - you must specifically request a temporary hold. Site visits can be arranged to check room suitability, and booking confirmation is required within the quote validity period.

What streaming and recording capabilities are available for film screenings?

The venue offers hybrid packages for live streaming and film recording. Hybrid Package options range from £1,480 + VAT for 2 hours to £3,240 + VAT for 8 hours. Services include streaming via Zoom, website and social media channels, multi-camera mix, slides feed, and video recording with unedited copies available on demand for two weeks.

Are there any temperature or environmental restrictions in the venue spaces?

The Heritage Centre (library space) is temperature controlled at exactly 20°C to preserve antique books and this cannot be altered. Other spaces like the Guy Whittle Auditorium do not have specific temperature restrictions mentioned, but the venue maintains professional climate control throughout.

What networking and catering spaces are available with auditorium hire?

The Guy Whittle Auditorium includes access to the Atrium and Cavendish catering spaces at no additional charge with the Day Delegate Package. These spaces can accommodate up to 400 people standing for networking receptions and include registration desk and self-service cloakroom facilities.

What are the setup and access times for events?

Access times vary by event type and existing bookings. For some events, auditorium access may be available from 5:30pm for presentation setup while catering spaces become available from 6pm. Full-day events typically include setup time, and weekend events may have different access arrangements that should be confirmed when booking.