Business

What are the minimum venue hire costs and catering requirements for business meetings?

There is a minimum venue hire of £8,000 ex VAT for weekend bookings. Catering has a minimum spend of £4,150 ex VAT with AV packages starting from £4,495 ex VAT. For smaller meetings, individual rooms like the Harvey Goodwin Suite can be hired from £3,642 ex VAT for 8:30am-5pm.

Which spaces are available for business meetings and what are their capacities?

The venue offers multiple meeting spaces including the Assembly Hall (main conference space), Harvey Goodwin Suite (up to 180 theatre style), Hoare Memorial Hall (catering and exhibition space), Convocation Hall (100 theatre style), and smaller rooms like Charter Room, Abbey Room, Westminster Room, and Herbert Baker Room for breakouts. The Assembly Hall can accommodate up to 600 guests in a single space.

What AV equipment and technical support is included in the standard packages?

Standard AV packages vary by room but typically include projection screens, high-powered projectors, sound systems, microphones (lectern, lapel, and handheld), lighting, laptops, and dedicated engineers. The Assembly Hall package (£4,794 ex VAT) includes a 4K laser projector, 8-speaker sound system, and both sound and data video engineers.

What are the standard operating hours and setup access times?

Standard venue hire runs from 8:30am to 5:00pm for day meetings. Evening setup access is available from 6:30pm-9:30pm the night before events for an additional £11,940 ex VAT, with venues cleared by 10:00pm. Extended hours until 6:00pm or 7:00pm are available for additional costs.

How far in advance do I need to book and what is the booking process?

The venue can get fully booked well in advance, with examples showing dates being unavailable 8-10 months ahead. Contact Charlotte Brumby (Sales Executive) at +44 (0)20 7390 1544 or charlotte.brumby@churchhouseconf.co.uk for availability checks and proposals. Site visits can be arranged to view the spaces.

What catering options are available and what are the minimum requirements?

Catering is provided by Searcys with options including Day Delegate Rates (DDR), hot fork buffets, and à la carte menus. Minimum catering numbers typically start at 100-250 guests depending on the package, with per-person minimums ranging from £41.50 to £69.50 ex VAT. DDR packages include arrival refreshments, mid-morning and afternoon breaks, and lunch.

Are there any restrictions on event types or special requirements for business meetings?

The venue accommodates various business events including conferences, meetings, and corporate events. Filming enquiries are handled by a separate colleague (Ben). The venue is fully accessible and located in Dean's Yard, Westminster with easy transport links. Church House Westminster is different from Central Hall Westminster despite being in walking distance.

What is the cancellation policy and payment terms?

Specific cancellation policies and payment terms are not detailed in the available information. These terms would be outlined in the formal proposal and contract provided after initial discussions with the sales team. Contact the venue directly for detailed terms and conditions.

Can the venue accommodate hybrid meetings with live streaming capabilities?

While not explicitly detailed in the source material, the venue offers comprehensive AV packages with high-powered projectors, sound systems, and dedicated technical engineers. For specific hybrid meeting requirements including live streaming, discuss your needs with the sales team who can provide tailored AV solutions.

What additional services are available beyond room hire and basic catering?

Additional services include comprehensive AV packages with technical support, various catering upgrades, evening venue access for setup, and multiple breakout room configurations. The venue also offers green rooms, quiet spaces for calls, and can accommodate exhibitions alongside meetings. Specific requirements should be discussed during the proposal stage.