Business

Dining

Weddings

What are the venue hire rates for the Beatrice Webb Room dining space?

The Beatrice Webb Room for private dining costs £2,950 VAT exempt for evening hire from 6pm until 10pm, with access from 5:15pm. Additional hours after 10pm cost £500 VAT exempt per hour. The hire includes complimentary access to the Gallery and Music Room for pre-dinner drinks reception.

What is the maximum capacity for seated dining in the Beatrice Webb Room?

The Beatrice Webb Room can accommodate up to 100 guests for seated dining. This is the maximum seated capacity for ceremony and dinner at the venue.

What are the minimum catering requirements and costs for private dining?

There is a minimum evening catering spend of £1,000 + VAT. A 3-course dinner costs £66.50 + VAT per person, with wine packages starting at £17.00 + VAT per person for half bottle of house wine and unlimited mineral water, or £27.00 + VAT per person for two glasses of prosecco on arrival plus wine and water.

Can I use external suppliers for catering, floristry, or AV equipment?

The venue has a detailed list of Approved Suppliers for Audio Visual, Production, and Floristry, plus Recommended suppliers. Use of third-party suppliers outside of this approved list must be agreed in writing by the venue before booking.

What deposit and payment terms are required to secure a booking?

Upon receipt of the signed hire agreement, the venue will send a 50% deposit invoice. You must wait to receive this invoice before making payment as you'll need to quote the invoice number. The remaining balance is due closer to the event date.

Are there any additional fees for late events or special services?

Yes, there is a late catering fee of £300 + VAT per hour for service after 11pm. A manned cloakroom is available at an additional cost (price on request), while an unmanned cloakroom with coat rails is complimentary.

What information is needed to proceed with a booking contract?

To draw up a contract, the venue requires: full name of signatory, organisation name, signatory email and telephone number, signatory address, finance contact details if different, and a PO number if required for invoice processing. This information must be provided before the deposit invoice is generated.

What catering options are available beyond the standard 3-course dinner?

Additional options include 3 pre-dinner canapes for £17.50 + VAT per person, welcome glass of prosecco for £8.00 + VAT per person (upgrade to champagne for £12.00 + VAT), and the option to add an extra dish choice for each course at £20.50 + VAT per person. Service charge is complimentary.

Can the venue accommodate special dietary requirements like halal or South Asian cuisine?

Yes, the venue's catering partner Searcys can offer halal catering and South Asian inspired menus. However, they note that they are not specialised in South Asian catering, so options would be inspired rather than authentic traditional cuisine.

What spaces are included with the Beatrice Webb Room hire for dining events?

The Beatrice Webb Room hire includes complimentary access to the Gallery space and the Music Room, which are perfect for pre-dinner drinks receptions or networking. The room offers views overlooking St James's Park and The Mall, with large windows providing natural light.