Business

Events

What are the room hire rates for the Business space rooms and what's included?

Room hire rates vary by space and duration: Council Room £950-£1,900, Palmer Room £850-£1,700, Smeaton Room £1,300-£2,600, Brunel Room £950-£2,050, and Presidents Dining Room £625-£1,250 (all plus VAT). Rates depend on session length - half-day (7 hours) or full-day (10.5 hours) with access typically from 07:00-17:30. All rooms include complimentary super-fast WiFi, full wheelchair access, and natural daylight.

What are the minimum catering requirements and costs?

For half-day sessions, tea, coffee and biscuits are mandatory minimum catering at £4.10 per person per serving. Full catering options include Day Delegate Packages from £96 per person (including room hire, all refreshments, and lunch), sandwich lunches at £25 per person, and various breakfast items from £5.50-£20 per person. All catering rates exclude VAT and are based on minimum numbers as specified.

What capacity limits apply to each Business space room?

Capacities vary by room and setup: Council Room holds 50 theatre/40 cabaret style, Palmer Room accommodates 40 cabaret style, Smeaton Room fits 100 theatre/60 boardroom style, Brunel Room handles 100 theatre/48 boardroom style, and Presidents Dining Room seats 18 boardroom style. The Brunel Room can connect with Smeaton and Council rooms for larger events requiring multiple spaces.

What audio-visual equipment is available and what are the costs?

Basic AV includes integral 86" LED screens in some rooms. Additional equipment available: LCD projector £135, projection screen £25, laptop £45, PA system £275, handheld/lapel radio microphones £75 each, and technician services £500 for up to 10 hours. Some rooms like Palmer Room include integral screens, while others require additional equipment rental.

How do I book a show-round and what are the viewing hours?

Show-round appointments are available Monday-Friday 9:30am-5:00pm. Contact the venue directly to schedule as same-day viewings are typically not available and advance booking is required. The building is currently under refurbishment, so site visits are limited and must be pre-arranged with the sales team.

What are the payment terms and booking procedures?

Specific payment terms are not detailed in available information, but the venue offers provisional holds on dates while clients make decisions. Contact the Revenue and Sales team directly at +44 (0) 20 7665 2319 to discuss booking procedures, payment schedules, and to secure provisional holds on your preferred dates.

Are there restrictions on decorations, entertainment, or equipment?

The venue prohibits naked flames and smoke for safety reasons. Entertainment suppliers are available through the venue's recommended network. Specific restrictions on other decorations, equipment setup, or entertainment types should be confirmed directly with the events team during the booking process.

What breakout room options are available for conferences?

Multiple breakout rooms can be arranged: Tredgold Room and Presidents Dining Room each accommodate 15 boardroom style (£1,250-£1,300 each), Palmer Room handles 20-30 cabaret style, and Stephenson Room fits 30 standing reception. Breakout rooms are typically hired for the same duration as your main space and rates exclude VAT.

Can rooms be interconnected and how does this affect pricing?

Yes, the Brunel Room adjoins both Smeaton and Council rooms, allowing flexible use as one exclusive area with distinct functions for each space. When booking interconnected rooms, each space is charged separately - for example, Smeaton Room £1,300 plus Brunel Room £950 for catering space. This setup works well for events requiring both presentation and networking areas.

What are the setup and breakdown time allowances?

The quoted hire periods include your total access time for setup and breakdown requirements. Standard access is typically 07:00-17:30 for full-day events or 07:00-13:00 for half-day sessions. Ensure your quoted time period covers all setup and breakdown needs as extensions may incur additional charges.