Business

What are the hire rates and minimum catering spend for the Frobisher Rooms?

Day hire for a Frobisher Triple Room (170 theatre/96 cabaret capacity) is £3,200+VAT for 08:30-17:00. There's an overnight hold fee of £950+VAT and a minimum catering spend of £1,500+VAT. Tenancy times include setup and de-rig, with 1.5 hours recommended for setup and 30 minutes for de-rig.

What AV equipment is included with the Frobisher Rooms hire?

The hire includes an LCD projector (8000lms with WUXGA 1920 x 1200 pixels resolution), built-in front projection screen, and Wi-Fi. The rooms have air conditioning, natural daylight, and can be blacked out for presentations. Additional AV equipment like PA systems and microphones are available for extra cost.

How flexible are the room configurations in the Frobisher Suites?

The six Frobisher Suites have sliding partitions that can be opened up into larger spaces. Individual rooms accommodate 10-170 theatre style, 24-100 classroom, 16-32 boardroom, or 24-96 cabaret. When combined, they provide generous space for larger meetings up to 170 people in theatre style or 96 in cabaret style.

What additional spaces are available alongside the main meeting rooms?

There's an informal central 'hub' area adjacent to the suites that includes cloakroom facilities and a reception area. This hub space is ideal for registration, catering breaks, and networking. The venue also provides extra spaces for quiet calls and designated quiet areas for sound-sensitive attendees.

What are the payment and contract requirements for bookings?

Invoices must be paid prior to the event going ahead. Contracts must be signed and returned to confirm the booking. The venue requires both payment and signed contracts before events can proceed, with finance teams typically handling invoice payments.

What happens if my preferred dates are unavailable?

The Barbican frequently has bookings, particularly for their 220-capacity spaces (Cinema 1 and Auditorium 1) and larger reception spaces. If your dates are unavailable, the sales team will work to find alternative venues or suggest flexible date options. Large conference groups can block availability for multiple days.

What catering arrangements are available for meetings and presentations?

The venue works with Searcys for catering services. There's a minimum catering spend of £1,500+VAT for Frobisher Triple Room bookings. The central hub area provides space for catering breaks, registration, and networking. Specific catering menus and options are provided during the booking process.

How far in advance should I book and what's the booking process?

The venue can accommodate bookings at short notice, but popular dates fill up quickly, especially for larger spaces. The booking process involves initial enquiry, availability check, quote provision, contract signing, and invoice payment. Sales contacts include Account Managers who handle enquiries and provide detailed venue information and pricing.