Film and Photo at Hard Rock Cafe Piccadilly Circus

A vibrant venue with rock n roll decor, ideal for large events and filming in the heart of London.

From: £5000 per person

Capacity: Up to 650 guests

Dining at The Landmark London

A luxurious Victorian ballroom in Marylebone, perfect for elegant celebrations and events.

From: £150 per person

Capacity: Up to 650 guests

Events at Kia Oval

A flexible ground-floor suite with natural light and Oval wicket views. Ideal for receptions and parties.

From: £68.5 per person

Capacity: Up to 700 guests

Events at Chelsea Football Club

A versatile event space with 25 function rooms and 60 syndicate rooms, suitable for conferences, receptions, and gala dinners.

From: £85 per person

Capacity: Up to 1000 guests

Events at The Fable

A whimsical bar and restaurant venue suitable for a variety of events, from small parties to corporate functions.

From: £5000 per person

Capacity: Up to 1000 guests

Events at The Bowls Club

Outdoor summer venue with lawn bowls, cocktails, street food, live music, and entertainment.

From: £105 per person

Capacity: Up to 750 guests

Dining at The Tower Hotel

A large suite with private entrance and Tower Bridge views. Ideal for dinners up to 500 guests.

From: £95 per person

Capacity: Up to 570 guests

Events at The Londoner

A vast, pillar-less ballroom in a super boutique hotel, ideal for large receptions and events.

From: £105 per person

Capacity: Up to 800 guests

Dining at Old Billingsgate

From: £8500 per person

Capacity: Up to 700 guests

Events at The Dorchester

A grand ballroom in a luxury hotel, ideal for large events, dinners, and receptions.

From: £25000 per person

Capacity: Up to 510 guests

What AV and lighting provisions are crucial for a 500-person terrace event?

Specify a 10 kW three-phase PA system with 4 LED wash lights and stage fixtures. Include four wireless mics, 200 m of cabling, plus 150 Mbps broadband. Add colour-wash uplighters and a local generator or UPS backup.

What is the typical hire cost for a 500-person terrace in Central London?

Expect a full-venue hire range of £5,000–£15,000 for a prime Zone 1 rooftop or riverside terrace. Weekend rates (Fri–Sat) sit at the upper end. Add catering at £100–£150 per head, so total spend £55,000–£90,000.

What noise or event licences are needed for a large outdoor terrace in Central London?

For events over 499 attendees you usually require a Premises Licence under the Licensing Act 2003. Confirm permissions for amplified sound; borough councils set 55–65 dB limits. Submit applications 6–8 weeks ahead to avoid penalties.

How many event staff are required for a 500-person terrace?

Use a 1:25 staff-to-guest ratio: circa 20 waiting staff. Add 2 event managers and 4 security personnel for crowd control. For bar service, budget 8–10 bartenders. Total team size: around 34 professionals.

What deposit is required to secure an outdoor terrace for 500 people?

Venues typically request 25–30% of the hire fee upfront. For a £10,000 booking expect a deposit of £2,500–£3,000 due within 7–14 days of contract signing. Balance is paid 30–60 days before the event.

What essential facilities should a 500-person terrace offer?

Ensure at least seven WC cubicles (1 per 75 guests), including one accessible. Provide three fixed or mobile bar stations to avoid queues, and a secure cloakroom. Confirm goods-lift or level access for catering loads and a sheltered prep area.

What weather contingency options are best for a terrace event?

Use clear-span marquees or modular roof canopies covering 150–200 m² zones at £3,000–£5,000 each. Add sidewalls for wind protection and infrared heaters at £250 per unit. Ensure drainage run-off and rapid-deploy covers in your contract.

How do I coordinate catering for 500 guests on an outdoor terrace?

Plan 5 food stations (1 per 100 guests) with dedicated chef tents and power. For a £100–£150 pp buffet, budget £50,000–£75,000. Allocate one waiter per 25 guests (20 staff) plus 5 runners. Confirm chilled storage and waste service access.

How much outdoor terrace space is needed for 500 guests?

Plan for 1.2–1.5 m² per attendee, so 600–750 m² of clear terrace. Allocate zones: 250 m² for catering stations, 200 m² for seating, 150 m² for mingling and dance area. This ensures unimpeded service routes, emergency egress and guest comfort.

How close should an outdoor terrace be to transport links in Central London?

Ideal venues sit within 300 m (5-minute walk) of at least two Tube or mainline stations. This avoids entrance bottlenecks for 500 guests and eases supplier access. Look for stations served by multiple lines (e.g. Southbank near Waterloo and Embankment).