Business

Dining

What is the minimum number of people required to book the Business space?

All meeting spaces at Epsom Downs Racecourse require a minimum of 30 people to book. If you have fewer than 30 attendees, the venue cannot accommodate your booking.

What is the Day Delegate Rate and what does it include?

The Day Delegate Rate starts from £53 per person (plus VAT). This includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

Can I bring my own catering or use external caterers?

Epsom Downs does not operate on a pure dry hire basis. You must use one of their contracted preferred caterers if you want to source your own catering rather than using their in-house catering. The contracted caterers will quote for both room hire and catering as part of their package, and you must organize show rounds through your chosen caterer.

What are the capacity limits for different room configurations?

The Diomed suite can accommodate up to 224 people in cabaret style seating and up to 500 people in theatre style layout. Individual boxes within the Queen's Stand are perfect for small-scale corporate events and work as breakout spaces, though specific capacities for these smaller spaces are not detailed in the standard packages.

What AV equipment is included and what are the costs for additional equipment?

The Day Delegate Rate includes a projector and screen, flipchart and pens, and complimentary built-in PA system. Additional AV equipment costs extra: lectern and microphone £90 (excluding VAT), standalone microphone £70 (excluding VAT), and medium stage £350 (excluding VAT).

Are there restrictions on kitchen facilities for large events?

Yes, the kitchen facilities in the largest halls cannot service events with very high seated capacity numbers. For example, events requiring 500 seated guests out of 700 total attendees cannot be accommodated due to kitchen limitations.

What are the costs for hiring additional breakout rooms?

Breakout room hire costs vary by space: Downs View Suite (60 people cabaret) normally £1,800 but can be discounted to £1,000, Gallops (48 people cabaret) normally £1,400 but can be discounted to £800, and Double Box (24 people cabaret) normally £600 but can be discounted to £300. All prices exclude VAT.

What are the minimum booking requirements for banqueting events?

Banqueting bookings require a minimum of 50 people. If you have fewer than 50 guests for a banqueting-style event, the venue cannot accommodate your booking.

What facilities are included in the Business space boxes?

Each single box includes 1 phone point, 2x 13a sockets, flipchart, lighting controls, projector and screen, stationery, tea and coffee facilities, WiFi access, and windows with exceptional views of the Downs. These boxes work perfectly as breakout spaces for larger events.

What are the working days for the sales team and how can I contact them?

The National Sales Manager works Monday, Tuesday, Thursday and Friday, and can be reached at +44 (0) 1372461218. The Conference and Events Sales Executive can be contacted at +44 (0) 1372463072. Both are available to discuss bookings and provide detailed quotes.