Business

Dining

What are the capacity limits for the dining spaces at Kempton Park Racecourse?

The Desert Orchid Suite accommodates up to 72 guests in cabaret layout with stunning racecourse views and a private balcony. The Nigel Clark Suite is also available as a dining space. Both suites offer natural light and are suitable for intimate banquets, birthday dinners, Christmas dinners, or corporate dining events.

What are the room hire rates for dining events?

Specific dining room hire rates are quoted on a case-by-case basis and marked as POA (Price on Application). The venue offers a 12% commission plus VAT on net rates for bookings made through agents. All rates are subject to annual increases from 1st April each year.

What catering options are available and what are the minimum spend requirements?

The venue provides in-house catering with minimum spends that apply but are quoted as POA (Price on Application). You can also bring external catering, but this requires Health, Safety & Hygiene certificates for all food outlets as well as licenses for any bars. The venue's kitchen facilities have limitations for large seated capacities.

What mandatory staffing costs should I budget for dining events?

Mandatory staffing includes Event Support at £18.50 + VAT per person per hour (6-hour minimum), First Aid at £185 + VAT per day (8-hour minimum), and potentially SIA Security at £26.80 + VAT per person per hour (6-hour minimum). All staffing is charged at double time on Bank & Public Holidays including New Year's Day, Easter Sunday, Christmas Day & Boxing Day.

What additional mandatory costs apply to all dining bookings?

All events require a cleaning contribution of £425 + VAT. You must also provide Public Liability Insurance with minimum £5 million cover. Furniture hire is available at POA rates, and any AV equipment or photocopying services incur additional charges.

How far in advance can I book and what is the hold policy?

The venue can place bookings on hold as first option while you confirm with clients. Popular suites like the Desert Orchid Suite may already be on hold with other clients, so early booking is recommended. The venue will release holds if they don't hear back within a reasonable timeframe.

What are the setup and access arrangements for dining events?

The venue provides dedicated event managers for all bookings. Setup requirements and timing arrangements are handled on a case-by-case basis. The venue has excellent transport links with its own on-site station providing direct routes to and from Waterloo, plus complimentary car parking is available.

Are there any restrictions on dining event timing or days of the week?

The venue operates year-round but availability varies based on racing fixtures and existing bookings. Some dates may already be booked out, particularly weekends. The venue can accommodate events that run late, and specific timing restrictions are not mentioned in the available information.

What happens if my guest numbers exceed the dining space capacity?

The venue cannot accommodate dining events that exceed their kitchen facilities' capacity for seated service. For example, they declined a 700-guest event requiring 500 seated diners because their kitchen facilities in the largest halls cannot service those numbers in seated capacity.

What AV and technical facilities are included with dining spaces?

Basic AV equipment is available but charged separately as POA. The dining suites offer natural light from private balconies and racecourse views. Any specific technical requirements like microphones, screens, or staging would need to be quoted individually by your Kempton Park Event Manager.