Business

Dining

Events

What is the minimum number of guests required to book meeting spaces at Epsom Downs Racecourse?

All meeting spaces require a minimum of 30 people to book. This applies to all business event bookings including conferences, meetings, and training sessions.

What does the Day Delegate Rate cost and what is included?

The Day Delegate Rate starts from £53 per person plus VAT. This includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

Can I bring my own external catering to the venue?

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. However, they work with preferred contracted caterers who can provide catering services, and you must use one of these approved partners to use the venue.

What are the capacity limits for different event spaces?

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style. The venue has various other spaces including the Downs View suite (60 people cabaret), Gallops (48 people cabaret), and Double Box (24 people cabaret), with capacities ranging from 10 to 3,000 guests across all spaces.

What are the room hire costs for additional meeting spaces?

Room hire costs vary by space: Downs View suite is £1,800 (often discounted to £1,000), Gallops is £1,400 (often discounted to £800), and Double Box is £600 (often discounted to £300). The Mezzanine area has a room hire fee of £1,000 excluding VAT.

What AV equipment is included and what are the costs for additional items?

A projector, screen, and built-in PA system are included complimentary with the Day Delegate Rate. Additional AV equipment costs extra: lectern and microphone £90, standalone microphone £70, and medium stage £350 (all prices excluding VAT).

What is the minimum booking requirement for banqueting events?

Banqueting bookings require a minimum of 50 people. This is separate from the 30-person minimum for meeting spaces and applies specifically to dining events.

Are there capacity limitations for large events with specific requirements?

Yes, the venue has limitations for very large events. For example, they cannot accommodate 700 guests with 500 seated due to kitchen facility constraints in their largest halls, and they may not be suitable for events requiring extensive exhibition space or very high guest numbers with complex catering needs.

What contact information should I use for business event enquiries?

For business events, contact Victoria Labaziewicz, National Conference and Events Sales Executive, at +44 (0) 1372463072. For larger events, you can contact Vicky Stevens, National Sales Manager, at +44 (0) 1372461218. Note that Vicky Stevens works Monday, Tuesday, Thursday, and Friday.

What outdoor facilities are available for events?

Several spaces include private terraces overlooking the racecourse, such as the Blue Ribband suite's mezzanine area and the Diomed/Lammtarra suite. These outdoor spaces can be used for reception drinks and provide views of the racecourse, making them suitable for events requiring outdoor elements.