Epsom Downs Racecourse

All meeting spaces require a minimum of 30 people to book. This applies to all business event bookings including conferences, meetings, and training sessions.

The Day Delegate Rate starts from £53 per person plus VAT. This includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. However, they work with preferred contracted caterers who can provide catering services, and you must use one of these approved partners to use the venue.

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style. The venue has various other spaces including the Downs View suite (60 people cabaret), Gallops (48 people cabaret), and Double Box (24 people cabaret), with capacities ranging from 10 to 3,000 guests across all spaces.

Room hire costs vary by space: Downs View suite is £1,800 (often discounted to £1,000), Gallops is £1,400 (often discounted to £800), and Double Box is £600 (often discounted to £300). The Mezzanine area has a room hire fee of £1,000 excluding VAT.

A projector, screen, and built-in PA system are included complimentary with the Day Delegate Rate. Additional AV equipment costs extra: lectern and microphone £90, standalone microphone £70, and medium stage £350 (all prices excluding VAT).

Banqueting bookings require a minimum of 50 people. This is separate from the 30-person minimum for meeting spaces and applies specifically to dining events.

Yes, the venue has limitations for very large events. For example, they cannot accommodate 700 guests with 500 seated due to kitchen facility constraints in their largest halls, and they may not be suitable for events requiring extensive exhibition space or very high guest numbers with complex catering needs.

For business events, contact Victoria Labaziewicz, National Conference and Events Sales Executive, at +44 (0) 1372463072. For larger events, you can contact Vicky Stevens, National Sales Manager, at +44 (0) 1372461218. Note that Vicky Stevens works Monday, Tuesday, Thursday, and Friday.

Several spaces include private terraces overlooking the racecourse, such as the Blue Ribband suite's mezzanine area and the Diomed/Lammtarra suite. These outdoor spaces can be used for reception drinks and provide views of the racecourse, making them suitable for events requiring outdoor elements.