Oaks Hall at Epsom Downs Racecourse
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Up to 1,000standing
Up to 800seated
Epsom Downs nearest station
Christmas Partybest for
About this space
State-of-the-art purpose-built events hall
Air conditioning throughout
3-phase power with 48x 13a sockets
Built-in projector and screen
Professional sound system
Grey-out facilities for presentations
Complimentary Wi-Fi
On-site car parking
Dedicated event manager
The Oaks Hall is a purpose-built events hall fitted with all the latest, state of the art facilities. It is the largest events space at Epsom Downs. The Oaks Hall is perfect for a large reception or seated event.
It is an ideal space for a Conference, Presentation, Workshop, Team Building, Training or Networking event. The Oaks Hall is the perfect space for your corporate event.
The price listed is inclusive of VAT. Please see the House Rules for details on the Delegate Package.
Features
3-Phase Power
48x 13a sockets
Air Conditioning
Dimmers
Flipchart
Grey Out
Lighting Controls
Projector & Screen
Sound System
Stationary
Tea and Coffee
Wifi
Windows
Food & Drink
Professional Kitchen
Halal Catering
Kosher Catering
Recommended Caterering List Available
Recommended Caterers Only
Space
Parking Spaces
Disabled Access
1,117m² (12,023ft²)
Capacities
330 Cabaret
500 Classroom
700 Dining
500 Dinner Dance
1,000 Reception
1,000 Standing
800 Theatre
Guide prices
Indicative pricing based on standard rates. Request an instant quote for your exact brief.
Business
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Dining
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Events
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Venue Hire Per Day
Mondays to Fridays, 09:00 - 17:00Mons to Fris, 09:00 - 17:00
£45 / Venue FeeGreat for a...
State-of-the-art events hall Conference
- • Built-in projector and screen ensures seamless presentations
- • Air conditioning maintains delegate comfort throughout
- • Professional sound system delivers crystal-clear audio
Flexible capacity up to 500 Corporate Event
- • 3-phase power with 48 sockets supports extensive AV setups
- • Grey-out facilities create optimal viewing conditions
- • Dedicated event manager ensures flawless execution
Purpose-built events space Exhibition
- • Largest events space at Epsom Downs accommodates major exhibitions
- • Lighting controls create perfect ambiance for displays
- • On-site car parking provides convenient access for exhibitors
Location
/-0.2545598,51.3132443,15,0/944x525@2x)
Epsom Downs Racecourse Epsom Downs RacecourseEpsom Downs KT18 5LQSouth East
Epsom Downs
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Concierge
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Frequently asked questions
What is the minimum number of guests required to book meeting spaces at Epsom Downs Racecourse?
All meeting spaces require a minimum of 30 people to book. This applies to both conference bookings and banqueting events, so groups smaller than 30 cannot be accommodated.
What does the Day Delegate Rate cost and what is included?
The Day Delegate Rate starts from £53 per person plus VAT. This includes main suite hire for the day, arrival tea and coffee with pastries and fresh fruit, mid-morning refreshments, finger buffet lunch, mid-afternoon tea and coffee, projector and screen, flipchart and pens, complimentary Wi-Fi, free car parking, and a dedicated event manager.
Can I bring my own caterer or use external catering for events?
The venue does not operate on a pure dry hire basis and external catering is not normally allowed on site. You must use one of their contracted preferred caterers who will quote for both room hire and catering as part of their package, and you need to organize show rounds directly with your chosen caterer.
What are the capacity limits for different event spaces and layouts?
The Diomed suite can accommodate up to 500 people in theatre style and up to 224 people in cabaret style. The Oaks Hall can accommodate up to 50 stalls for exhibitions, while smaller spaces like the Downs View suite holds 60 people in cabaret and the Gallops suite holds 48 people in cabaret.
What are the room hire costs for breakout spaces and additional rooms?
Breakout room hire varies by space: Downs View suite costs £1,800 (often discounted to £1,000), Gallops suite costs £1,400 (often discounted to £800), and Double Box costs £600 (often discounted to £300). The mezzanine area has a room hire fee of £1,000 excluding VAT.
What AV equipment is included and what are the costs for additional equipment?
Basic AV includes a projector, screen, and built-in PA system at no extra charge. Additional equipment costs are: lectern and microphone £90, standalone microphone £70, and medium stage £350 (all prices excluding VAT).
What are the kitchen facilities and catering limitations for large events?
The kitchen facilities in the largest halls cannot service events requiring 500+ seated guests or accommodate 700+ total guests. For events of this scale, the venue's catering capacity becomes a limiting factor and alternative arrangements would be needed.
Are there minimum guest requirements for banqueting events specifically?
Yes, banqueting bookings require a minimum of 50 people to book. This is separate from the general 30-person minimum for meeting spaces and applies specifically to dining events.
What contact information should I use for bookings and what are the sales team's working days?
Contact Victoria Labaziewicz, Conference & Events Sales Executive, at +44 (0) 1372463072, or Vicky Stevens, National Sales Manager, at +44 (0) 1372461218. Vicky Stevens works Monday, Tuesday, Thursday, and Friday only.
What spaces are available for exhibitions and what are the setup requirements?
The Oaks Hall can accommodate up to 50 business stalls for exhibitions with table-top displays and stand banners. For larger exhibitions requiring 75 suppliers, the venue may not have sufficient space, as indicated by capacity limitations for events of that scale.
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